WORKPLACE EXPERIENCE & EVENT SPECIALIST - umowa na zastępstwo at Align Technology in Wroclaw

Job description

JOB PURPOSE The Workplace Experience & Event Specialist is responsible for the comprehensive coordination of company internal events for employees and the management of workplace services and infrastructure, ensuring the employee’s engagement and smooth operation of the work environment and the successful execution of projects with diverse scope. The individual in this role independently structures and manages project execution, recommends new approaches, and solves a wide range of issues in creative ways. Role expectations MAIN RESPONSIBILITIES/DUTIES · Independently plan and execute workplace experience programs that address diverse employee needs and organizational objectives, using creative and effective approaches. · Lead the end-to-end coordination of employee events, ensuring high-quality delivery and alignment with company culture. · Manage vendor selection, onboarding, and ongoing relationships for workplace services and events, ensuring compliance with procurement policies and service excellence. · Oversee procurement processes for event and workplace supplies, including preparing RFPs, evaluating bids, and ensuring cost-effectiveness. · Negotiate contracts and service agreements with vendors, applying sound judgment and knowledge of procurement best practices. · Monitor, evaluate, and report on vendor performance, proactively addressing issues and recommending improvements. · Analyze and resolve complex logistical challenges related to workplace experience and event delivery, using data-driven and innovative solutions. · Develop and maintain productive relationships with senior internal stakeholders (e.g., Facilities, HR, Leadership) and external partners. · Track, manage, and report on event and program budgets, ensuring accurate forecasting, cost control, and compliance with financial guidelines. · Collect, analyze, and act on feedback from employees and stakeholders to continuously improve workplace experience initiatives. · Ensure all events and programs comply with health, safety, and security policies, proactively identifying and mitigating risks. · Prepare and present reports and recommendations on program outcomes, vendor performance, and budget utilization to management. · Mentor and provide guidance to junior team members or event volunteers, sharing expertise and best practices. · Lead or participate in cross-functional project teams to deliver strategic workplace initiatives and drive continuous improvement. · Identify opportunities for new or enhanced workplace experience programs, recommending and piloting innovative solutions. · Develop and maintain documentation for processes, procedures, and best practices related to workplace experience and events. · Serve as a subject matter expert for workplace experience and employee events, advising colleagues and management. · Coordinate logistics for complex events, including venue selection, catering, technology, and communications, ensuring seamless execution. · Apply company policies and procedures to resolve a variety of issues, demonstrating a full understanding of the area of specialization. · Network with senior internal and external personnel to stay informed of best practices, trends, and innovations in workplace experience and events. · Monitor and analyze workplace utilization data to recommend space planning and optimization solutions. · Stay current with industry trends and best practices in event management and facilities services, proactively introducing innovative solutions. · Own and manage employee experience communications across internal and external channels, including developing high-quality presentations and communication materials for all employees and Leadership, creating LinkedIn content for Poland Leadership representatives, and managing the Poland@Align presence on Align Connect, ensuring consistent messaging, strong visual quality, timely updates, and alignment with company communication standards. · Other assigned duties. What we