Workforce Development Programs Specialist at Rose State College in Midwest City, OK

Job description

ACADEMIC AFFAIRS ANNOUNCES AN OPENING IN WORKFORCE DEVELOPMENT POSITION: Workforce Development Programs Specialist Description of Duties: Provide administrative and operational support for Rose State College's K-12 Programs and Partnerships and Oklahoma Environmental Training Center (OETC). Report to the Director of K-12 Programs and Partnerships, with a dotted-line reporting relationship to the Director of the OETC. Coordinate calendars, meetings, travel, room reservations, supplies, and service requests; track assignments and deadlines for both program areas. Support charter-school partnerships through records maintenance, annual reporting materials, deadline tracking, invoice preparation, and site-visit arrangements and follow-up for the Director of K-12 Programs and Partnerships. Support the Charter Authorization Committee with meeting arrangements, agendas, materials, minutes, and action tracking; route school and agency inquiries to the Director of K-12 Programs and Partnerships. Coordinate registration, rosters, materials, and logistics for Kids College, Teen Scene, STEM camps, AOPA education, after-school programs, Parents Night Out, outreach, and partner youth events. Support Minors on Campus procedures: collect forms, maintain training and compliance records, track missing documentation, and promptly refer concerns to the Director. Support OETC course and exam logistics, instructor schedules, participant communications, training records, and classroom or laboratory setup and equipment requests. Support Future Water Workforce recruitment, enrollment, participant follow-up, and partner events; maintain participation, credential, and employment outcome records. Research funding opportunities and compile proposal materials; track award documents, expenditures, deliverables, and reporting deadlines for Director review. Process purchasing, billing, and travel documents; maintain budget records, reconcile supporting documentation, and flag discrepancies for the responsible Director and College offices. Maintain contacts and coordinate communications with charter schools, EPA, DEQ, K-12 schools, utilities, and industry; prepare approved outreach materials. Support LEAD Center front office coverage and building access procedures; assist students, families, instructors, and visitors and route requests appropriately. Maintain secure records, coordinate software access requests, and compile surveys, data, and reports; follow College privacy and records policies and recommend process improvements. Maintain regular attendance and provide responsive, accurate customer service. Perform other related duties as assigned. Work under the supervision of the Director of K-12 Programs and Partnerships, who establishes overall priorities, manages workload, and evaluates performance. Receive OETC-specific assignments and guidance from the Director of the OETC through a dotted-line reporting relationship, with input into performance evaluation. Refer competing priorities to the K-12 Director for resolution in consultation with the OETC Director. Exercise initiative within established procedures; refer policy decisions, compliance concerns, funding commitments, and budget approvals to the responsible Director. Minimum Qualifications: Associate degree or equivalent education and experience. At least three (3) years of office, administrative, or program support experience. Experience must include coordinating schedules or events, maintaining accurate records, communicating with internal and external contracts, and tracking multiple assignments and deadlines. Experience preparing reports and processing or maintaining purchasing, registration, billing, or other financial documentation. Strong written, verbal, customer service, and organizational skills. Ability to support two program areas, coordinate priorities through the primary supervisor, and handle confidential student, partner, and funding information with discretion. Proficiency in Microso