Vendor Onboarding & Risk Specialist at IREN in Childress, TX

Job description

Job Type: Full-time | Location: Remote TX | Department : Procurement | Reporting to: Procurement Manager| Work Location Type: #remote IREN is a leading AI Cloud Service Provider, delivering large-scale GPU clusters for AI training and inference. IREN’s vertically integrated platform is underpinned by its expansive portfolio of grid-connected land and data centers in renewable-rich regions across the U.S. and Canada. The Vendor Onboarding & Risk Specialist owns the end-to-end vendor onboarding process, ensuring that new and existing suppliers are qualified, documented, and approved in line with company policy before work is awarded or purchase orders are issued. This role is responsible for coordinating vendor prequalification, non-disclosure agreements (NDAs), insurance and safety verification, financial and sanctions screening, and vendor master activation. The Specialist maintains the vendor risk register, monitors compliance status through the life of the supplier relationship, and ensures onboarding records are complete, current, and audit-ready. With 100% renewable energy, we build, own and operate our data centers and take pride in being at the forefront of sustainable solutions for the ever-evolving applications of high-performance compute. We believe that human progress is invaluable, but it should be done in the right way – responsibly, sustainably and having a positive impact on the communities we operate in. Responsibilities Vendor Onboarding Coordination Own the intake, coordination, tracking, and closeout of new vendor and vendor change requests from initial request through approval and system activation. Determine the required level of due diligence based on spend, scope, site access, criticality, and commercial or safety risk, and confirm required reviewers and approvers. Issue and collect vendor onboarding packages, including registration forms, banking and tax details, insurance certificates, safety documentation, and compliance attestations. Follow up with vendors and internal stakeholders on outstanding items and escalate delayed or blocked onboardings to the Procurement Manager. Coordinate vendor master setup and changes with Finance and Procurement once all approvals and documentation are complete. NDAs & Onboarding Agreements Coordinate the issuance, tracking, negotiation support, and execution of NDAs and other onboarding agreements using approved templates and Legal guidance. Maintain the NDA register, including counterparties, effective and expiry dates, scope, and status, and ensure executed copies are filed and retrievable. Confirm that an executed NDA is in place before confidential information is shared with prospective or existing suppliers. Flag non-standard terms or vendor redlines to Legal and track resolution through signature. Prequalification, Insurance & Safety Compliance Administer the vendor prequalification process, including collection and review of safety programs, incident statistics, certifications, licences, and WorkSafeBC or equivalent clearance letters. Verify certificates of insurance against company requirements (coverage types, limits, additional insured, and expiry dates) and track renewals. Coordinate HSE review and approval of contractors requiring site access, and maintain the approved contractor list. Monitor expiring documents and prequalification status, and notify vendors and internal stakeholders ahead of lapses. Vendor Risk Assessment & Screening Perform sanctions, adverse media, corporate registry, and financial health screening on new and high-risk vendors and document the results. Coordinate IT / Cybersecurity, privacy, and data-handling assessments for vendors that will access company systems or data. Maintain the vendor risk register, including risk ratings, mitigation actions, owners, and review dates. Support periodic re-assessment of critical, high-spend, and high-risk vendors and recommend changes to approval status. Registers, Records & Reporting Maintain ve