UNIV - Accountant/Fiscal Analyst II - Department of OBGYN at Medical University of South Carolina Medical Center in Charleston

Job description

Job Description Summary Performs professional duties in accounting and finance operations including reconciliations, accounts payable, accounts receivables, procurement, record maintenance, budget preparations and general accounting duties for the Department of OBGYN. Works collaboratively with faculty and staff, research division, MUSC Finance and Administration, UMA, MUSC and MUSC Foundation Accounts Payable, vendors and other pertinent internal and external areas. Entity Medical University of South Carolina (MUSC - Univ) Worker Type Employee Worker Sub-Type​ Classified Cost Center CC000987 COM Obstetrics & Gynecology CC Pay Rate Type Hourly Pay Grade University-GEN08 Pay Range 46,206.00 - 62,322.00 - 78,540.000 Scheduled Weekly Hours 40 Work Shift Job Description 25% - Processes and coordinates procurement activities in the OurDay system for the Department of Obstetrics and Gynecology, supporting more than 100 faculty, residents, and staff. Responsibilities include, but are not limited to, MUSC, MUSCP, and MUSCF check requests, interdepartmental transfers (IITs), purchasing card transactions, supplier invoices, and travel reimbursements. Reviews transactions for accuracy, appropriate supporting documentation, and compliance with applicable MUSC, MUSCP, and MUSCF policies and procedures. Provides guidance and assistance to faculty and staff regarding procurement requirements and processes. Researches and resolves invoice discrepancies with vendors and takes corrective action as necessary. Maintains required financial documentation and records for audit purposes. Serves as a departmental liaison for the MUSC purchasing card program. 25% - Interprets and applies accounting policies, procedures, and financial system requirements. Performs accurate and timely reconciliations of OBGYN MUSC, MUSCP, and MUSCF financial accounts. Reviews and records account activity, including revenues, expenses, transfers, and other financial transactions, using OurDay, MUSC Foundation reports, and departmental financial systems and reports. Identifies and investigates discrepancies and initiates corrective actions as necessary to ensure account balances and financial records are accurate. Reconciles Wells Fargo MUSCP and Bank of America MUSC purchasing card statements, verifies required supporting documentation, follows up on outstanding items, and prepares monthly documentation for audit and record-retention purposes. 10% - Monitors and tracks professional allotment revenues and expenses for faculty and Advanced Practice Provider staff. Maintains accurate internal financial records and prepares individual reports for faculty, residents, and APP staff as needed or requested. Performs quarterly reviews and reconciliations to ensure departmental professional allotment records agree with the Professional Development Program activity recorded in OurDay. Researches discrepancies and coordinates corrections when necessary. 10% - Develops and monitors budgets for annual departmental events and special activities, including OBGYN Thegos conferences, Resident Research Day, and OBGYN Resident and Fellow Graduation. Meets with event organizers to review anticipated expenses and available funding sources and provides guidance regarding appropriate financial allocations. Prepares budget-to-actual reports and reviews financial performance with the Finance Manager. Identifies and researches variances and assists with financial planning for department-sponsored events and activities. 10% - Supports the development and ongoing monitoring of the Department of Obstetrics and Gynecology's annual operating budget of more than $34 million. Prepares and analyzes current and historical financial data used in the annual budget process. Generates budget-to-actual reports throughout the fiscal year, identifies and investigates variances, researches discrepancies, and provides financial information to the Finance Manager to support departmental financial management and decis