Transportation Receptionist at Marion Community Schools in Marion, IN

Job description

Marion Community Schools Marion, Indiana Position Title: Transportation Receptionist FSLA Status: Non-Exempt Responsible to: Transportation Coordinator Supervises: N/A Evaluated by: Transportation Coordinator Benefit Level: B Terms of Employment: 202 days Category: Clerical At Will- no contract Evaluation Period: Formative evaluations throughout the school year as per MCS Performance and Assessment procedures Annual evaluation prior to May 30 Purpose of the Position: To assist the Transportation Coordinator and office manager to provide safe and efficient transportation so that students may enjoy the fullest possible advantage from the school district's curriculum and extra-curricular programs. Classified as Confidential Employee: Functional responsibilities or knowledge in connections with the issues involved in dealings between the school corporation and its employees require strict adherence to confidentiality. Minimum Requirements: The following qualifications represent the minimum requirements necessary for an individual to perform this position effectively. High School Diploma or GED; additional education preferred Valid Indiana Driver's License and insurability by the corporation's insurance carrier Experience in an office setting is preferred, such as office manager, administrative assistant, data entry or customer service Preferred knowledge and experience with Microsoft systems (Word, Excel); ability to learn and use related software Detail oriented; accurate with numbers Excellent written and oral communication skills Able to multi-task; work within a fast paced, high-pressure environment Essential Functions of the Position: The following functions have been determined by Marion Community Schools to be essential to the successful performance of this position. Greet visitors and provide necessary assistance as circumstances warrant. Receive and direct incoming telephone calls. Maintain radio communication with corporation vehicles; dispatching route buses. Maintain record of all instructional field trips and extra-curricular field trips. Assist Office Manager as needed in scheduling of field trips/charters. Assist Office Manager as needed in scheduling special education students. Assist Office Manager as needed in updating school boundaries, maps, and routes. Assist with Worker's Compensation and incident forms as needed. Assist with general communication to teachers, staff, parents and students, etc. Perform routine clerical duties. Secondary Functions of the Position: The following functions, while important and necessary to the position, have been determined by Marion Community Schools to be marginal to the successful performance of this position. Perform other duties and responsibilities as assigned by the Transportation Coordinator and/or the office manager with approval from Transportation Coordinator. Knowledge of: Policies, procedures and functions of office management Applicable software and applications Ability to: Plan, organize, and schedule priorities. Use independent judgment and initiative in making sound decisions and in developing solutions to problems. Discreetly handle confidential and politically sensitive matters. Make independent decisions in accordance with established policies and procedures. Tactfully and courteously respond to requests and inquiries/complaints from the general public and staff. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with students, staff and the community. Equipment Used: General office equipment including computer, copier, fax machine telephone and related software Place Where Work is Performed: Transportation Office; may be required to ride along on a bus run or to scout routes. Physical Demands: Must be able to sit and/or stand for long periods of time. Must be able to stoop, kneel or crouch. Must be able to hear and speak clearly. Must be able to lift items of 20 lbs. occasionally. How this Job