Team Coordinator - Office & Retail Leasing at Rocket Companies in Detroit, MI

Job description

About Bedrock Bedrock is an award-winning real estate developer focused on comprehensive city building initiatives in Detroit and Cleveland. Its work includes creating iconic cityscapes, rehabilitating historic properties, and making space for the community—all with the philosophy to operate for more than profit. Since 2011, Bedrock has invested and committed more than $7.5 billion to develop and restore more than 140 properties, totaling over 21 million square feet of office, retail, residential, hospitality, industrial, data centers and parking. In 2024, Bedrock was named one of the world’s Most Innovative Companies by Fast Company. For additional information about Bedrock, please visit bedrockdetroit.com or connect with us on Facebook , Instagram , LinkedIn and X . Position Summary The Leasing Team Coordinator supports the day-to-day operations of the Office and Retail Leasing Teams through transaction coordination, reporting, administrative support, and process management. This role maintains leasing data, supports lease execution activities, coordinates with internal and external stakeholders, and assists with travel and conference logistics, and team operations. The Leasing Team Coordinator works closely with Asset Management, Legal, Construction, Marketing, Property Management, and Leasing Operations teams to support efficient execution of leasing initiatives. Essential Functions Provide administrative and operational support to the Office and Retail Leasing Teams. Draft and prepare Letters of Intent (LOIs), transaction summaries, approval materials, commission agreements, and related leasing documentation. Coordinate transaction documentation, approvals, and execution processes. Maintain and manage leasing pipelines, databases, reporting tools, and transaction tracking materials. Track marketing, design, construction, and stakeholder engagement requests related to leasing transactions. Coordinate tenant tours, market visits, and stakeholder walk-throughs. Prepare and distribute reports related to leasing activity, prospective tenants, market activity, and transaction status. Coordinate travel arrangements, industry conference registrations, meeting logistics, and related administrative activities including expense reports. Act as a liaison with Leasing Operations, Asset Management, Legal, Property Management, Construction, and other internal stakeholders to support transaction execution and process improvements. Support preparation and distribution of leasing and marketing materials. Assist with scheduling meetings, preparing materials, documenting action items, and tracking follow-up activities. Support implementation and continuous improvement of leasing processes and workflows. Perform other duties as assigned. POSITION REQUIREMENTS Bachelor's degree or equivalent combination of education, training, and experience preferred. 1+ years of experience in commercial real estate, leasing, operations, administration, project coordination, or a related field. Experience supporting multiple stakeholders and managing competing priorities. Experience in maintaining reports, databases, tracking tools, and business records. Proficiency in Microsoft Outlook, Excel, PowerPoint, Teams, and PDF editing software. Ability to coordinate projects, meetings, travel, conferences, and administrative processes. Experience working with commercial real estate transactions, leasing documentation, or related business processes preferred. Interest in commercial real estate, retail and office leasing, and urban development preferred. KEY COMPETENCIES Communication: Effectively communicates information clearly and professionally, adapts messaging to the audience, and builds positive working relationships with residents, guests, and team members. Planning & Organization : Manages time and priorities effectively, adapts to changing needs, and executes tasks with attention to detail and accuracy. Problem Solving: Identifies and addresses routine issu