Talent Acquisition Assistant at Stony Brook University in Stony Brook, NY

Job description

Position Summary The Talent Acquisition Assistant supports the Talent Acquisition Director and team with overall departmental support. The ideal candidate will provide essential support in various areas, including job fairs, supply management, event coordination, and special projects. This role offers an excellent opportunity to contribute to the success of our recruitment efforts and gain valuable experience in a dynamic and fast-paced environment. ** This position will be onsite at Stony Brook University Hospital, a minimum of 2 days a week or more depending on event management. Duties of the Talent Acquisition Assistant may include but are not limited to: Job Fair Assistance: Assist in planning and organizing job fairs, including venue selection, registration, and promotional materials. Coordinate logistics for team attendance at job fairs, including travel arrangements, booth setup, and staffing schedules. Provide on-site support during job fairs to ensure smooth operations and positive candidate experiences. Supply Management: Maintain inventory of recruitment materials and office supplies, ensuring adequate stock levels. Place orders for supplies as needed to ensure timely delivery and cost-effectiveness. Monitor budget allocations for recruitment-related expenses and provide regular updates to the team. Event Management: Assist in planning and executing various recruitment events, such as open houses, networking sessions, and campus visits. Coordinate event logistics, including venue booking, catering, audiovisual setup, and guest accommodations. Collaborate with internal stakeholders and external partners to ensure events are well-coordinated and aligned with organizational goals. Partner with the University Relations team on any assistance needed for events. Special Projects: Support the Talent Acquisition team on special projects, such as process improvements, diversity initiatives, and employer branding campaigns. Flexibility to take on ad hoc tasks and responsibilities as needed to support the Director and team's objectives. Support large scale projects such as Intern Onboarding, Resident Onboarding, and events. Qualifications Required Qualifications: Associate's degree and 6 months experience in a human resources administrative support role Ability to manage multiple priorities and tasks and work in a fast-paced environment Demonstrated proficiency with computer software, including Microsoft Office applications, Word, PowerPoint, Advanced Excel, Microsoft Outlook Ability to work collaboratively and independently Must be a team player who can work in a fast paced environment Strong written and verbal communication skills Preferred Qualifications: Familiarity with PeopleSoft, Taleo and/or other HR Information Systems Experience in a Healthcare or Hospital System Human Resources Bachelors degree Special Notes : Resume/CV should be included with the online application. Posting Overview : This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date). If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date. Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises. All Hospital positions maybe subject to changes in pass days and shifts as necessary. This position may requir