Surgery Scheduler at The University of Texas at Austin in Austin, TX

Job description

Job Posting Title: Surgery Scheduler ---- Hiring Department: Dell Medical School ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: AUSTIN, TX ---- Job Details: PURPOSE The Surgery Scheduler is responsible for coordinating and scheduling surgical procedures for the hospital and outpatient clinics. This role ensures that all necessary pre-operative documentation and patient information are accurately recorded and communicated to the surgical team. The Surgery Scheduler works closely with surgeons, nurses, anesthesiologists, and administrative staff to optimize the surgical schedule and ensure efficient use of resources. RESPONSIBILITIES Surgical Schedules • Manages the scheduling of surgical procedures, ensuring optimal use of operating rooms. • Communicates with surgeons and clinical staff to confirm availability and requirements. • Updates and maintains the surgical schedule in the hospital's scheduling system. Pre-Operative Documentation • Collects and verifies patient information and pre-operative documentation. • Ensures all necessary consents and medical records are obtained and filed. • Coordinates with insurance providers for pre-authorization of procedures. Patient Communication • Provides patients with pre-operative instructions and information. • Answers patient inquiries regarding surgical procedures and schedules. • Coordinates pre-operative appointments and tests as needed. Resource Management • Monitors and manages the availability of surgical equipment and supplies. • Works closely with the supply chain team to ensure timely procurement of necessary items. • Assists in the preparation of operating rooms for scheduled procedures. Administrative Support • Maintains accurate records of surgical procedures and patient interactions. • Prepares reports and documentation for the surgical team and hospital administration. • Supports the Surgery Scheduling Manager with administrative tasks as needed. REQUIRED QUALIFICATIONS Requires a High School Diploma/GED At least 2 year(s) of experience in medical scheduling or a related field. Relevant education and experience may be substituted as appropriate: PREFERRED QUALIFICATIONS Associate's Degree in healthcare administration or a related field At least 3 year(s) of experience in surgical scheduling within a healthcare setting. Certified Medical Scheduler (CMS) or equivalent certification. SALARY RANGE $46,500+ depending on qualifications Working Conditions Standard office equipment Repetitive use of a keyboard May be exposed to such occupational hazards as communicable diseases, blood borne pathogens, ionizing and non-ionizing radiation, hazardous medications and disoriented or combative patients, or others. Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profil