Supply Chain Coordinator at World Vision in Karen

Job description

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories! Employee Contract Type: Local - Fixed Term Employee (Fixed Term) Job Description: To carry out procurement activities for goods and services as per laid down procurement policies procedures and processes while maintaining high standards of integrity and accountability. Please Note: World Vision is a Christian humanitarian organization with a mission centred on following Jesus Christ in service to the world´s most vulnerable children. Therefore, in all locations to the fullest extent legally permissible, the successful applicant will affirm our core documents, observe conduct compatible with Christian principles, serve at a high level of professional ethics, and strive to act in accordance with cultural sensitivities. Furthermore, regular attendance with team and office devotions, chapel, and prayer gatherings are expected in line with policies in the World Vision host location and its departments. Job Responsibilities: Planning Advise on all procurement related matters. Facilitates across all parties the timely resolution of issues that could impact meeting the needs of the requestor and communities. Identify alternative supply sources for materials / services not under contract Ensure safe delivery and receipt of ordered goods and services. Resolve conflicts of deliveries where they occur amongst suppliers Strategic Sourcing Execute the Market Assessment and Supplier Pre-Qualification process as per the set guidelines based on the set guidelines for the assigned categories. Manage the RFQ/RFP Process including baselines & price survey methodologies as per the approved framework for the assigned categories. Lead negotiations for the assigned Categories. Supervise the procurement processes and Assistance work relating to sourcing. Preparation of Procurement Committee submission documents to ensure their comprehensiveness to allow an informed decision-making process. Facilitate Purchasing Committee meetings and ensure that proper documentation is maintained. Supplier contact relationship and management Accurately complete the master data management form (or contract/supplier register) Monitor and complete contract close-out, renewal or retender, as appropriate for the assigned commodities. Ensure that contractual conditions and performance indicators are understood by the suppliers. Identify & resolve or escalate contract-related issues both internally and externally. Analyze supplier performance based on customer feedback information & other sources and coordinate with supplier for improvement. Procurement Execution Receive incoming Purchase Requisitions (Pending Buyer Action), verify specifications are clear, conduct sourcing event if required items are not already on contract, update the PR with actual supplier record and release PR for approval. Follow Procurement Polices and guidelines in Supplier Award decisions under the applicable threshold. Manage PO Change requests coordinating with Requesters, Budget Owners and Suppliers Consolidates all required documentation for presentation to Finance for timely supplier payment for materials and services delivered. Data Management and analysis Collect and analyze organization-wide data to support decision-making Provide support in the design of the business metrics to monitor SCM performance and alerting management when the performance trigger is violated Conduct spend analysis to support strategic sourcing activities, and Supplier Relationship Management Prepare summary report of supplier bid responses for Procurement Committee award decision meetings Track and analyze procurement performance and savings against establi