Student Services & Catalog Specialist at Abilene Christian University in Abilene, TX

Job description

ACU is affiliated with the fellowship of the Church of Christ. This position requires the employee to be a professing Christian and to be willing to support the Christian mission of ACU. ‌ This position is primarily responsible for the recordkeeping of the academic courses, degrees, and the academic calendar for the university. This position also coordinates the production of the catalog and provides front-line customer service support when needed. Basic Responsibilities Maintain accurate, current documentation of academic programs, courses, and policies. Oversee and direct the publication of major academic documents (catalog, academic calendar, and academic forms) in both print and electronic formats. Manage and coordinate scheduling of the academic calendar, including course section input, registration, and implementation of decisions regarding the university calendar as they impact academic processes. Assist the Registrar in managing the academic probation/suspension process and the readmissions process. Manage the evaluation and awarding process for all credit by examination. Provide support and backup for office functions, including customer service to faculty, staff, and students. Essential Duties Essential duties include the following. Other duties may be assigned. Reasonable accommodations may be made to enable individuals to perform the essential functions. Maintain accurate, current documentation of academic programs, courses, and policies. Serve as the liaison with the Abilene Undergraduate Academic Council (AUAC), the Dallas Academic Council, the University Graduate Academic Council, and the University General Education Council (UGEC), including taking notes, reviewing minutes for consistency and accuracy, and distributing minutes. Coordinate the scheduling of council meeting dates, times, and locations. Coordinate with the Provost's office to establish council agendas. Follow up with department chairs, program directors, and deans on agenda items and communicate council action. Follow up with necessary processes and communication to ensure that action by all councils is implemented. Maintain official master files and course inventory for academic programs. Develop and implement a timely and systematic process to update technical components necessary to reflect new or revised requirements to courses, academic programs, and policies. Ensure curriculum change information is shared with appropriate Office of the Registrar staff to facilitate degree audit system updates. Oversee and direct the publication of major academic documents (catalog, academic calendar, and academic forms) in both print and electronic formats. Produce the University Catalog, including establishing and communicating a catalog revision schedule for deans, departments, program directors, and other campus offices. Review all submitted catalog revisions for consistency and accuracy. Produce appropriate linkages of catalog material for use by ACU Marketing within the university. Produce and provide a printed version of the online catalog for selected audiences. Produce and maintain original copies of academic forms. Manage the online academic calendars for the university. Manage and coordinate scheduling of the academic calendar, including course section input, registration, and the communication of decisions regarding the university calendar as they impact academic processes. Train and assist staff in each college regarding course section input in the university's information system (Workday); provide ongoing updates and support as needed. Communicate the relevant deadlines for information to be input to each college and provide reminders so deadlines are met in a timely manner. Serve on the University Calendar Committee (UCC) to facilitate the creation and maintenance of the online academic calendars for the university. Assist the chair of the UCC in establishing meeting dates, agendas, minutes, and other communication regarding the university cale