Sr. Executive Assistant at Viral Nation in Toronto, ON

Job description

At Viral Nation, we specialize in building social-first ecosystems for brands to connect with the modern consumer journey. Our integrated solutions align strategy, talent, media, and technology with culturally relevant creativity to scale the world’s fastest-growing digital brands. Viral Nation offers a fluid, creative, and growth-oriented environment that will support your ambitions to apply your talents in an open, collaborative, and fast-paced culture. Our ability to stay at the forefront of the industry has fuelled our success and will guide us in paving the path forward. We’re driven to push boundaries and think beyond today to deliver strategies, and we’re just getting started. While we continuously exceed our goals, we need your help – our success is only as great as our people. Strong performance leads to high expectations, and we must keep raising the bar! Viral Nation is looking for an energetic, dynamic, proactive individual to join the team. The Sr. Executive Assistant will assist with day-to-day coordination, critical tasks and project management in order to support the larger corporate team. Responsibilities: Lead and facilitate the successful rhythm of the company (RoC) for Viral Nation as defined and directed by company executives Coordinate and lead physical operations where assigned including managing vendor relationships, reception, maintenance and cleaning, etc. Responsible management and efficiencies surrounding budgets relating to travel, office supplies, incidental expenses, etc. Coordinates the daily calendars of company Co-Founders Plan Company appointments and local in office events Act as the point of contact between the executive team and employees/clients Makes travel arrangements for the senior leadership team Responds promptly to executive queries Facilitates internal communication (e.g. distribute information and schedule presentations) Suggests more efficient ways to run the office and troubleshoots malfunctions Drafts, reviews and sends communications on behalf of company executives Organizes and prepares for meetings, including gathering documents and attending to logistics of meetings Communication management: handling email responses, responding to or redirecting them as appropriate. Meeting coordination: Assisting in the preparation and coordination of meetings, including scheduling, sending out meeting invites, preparing agendas, taking minutes Independently organize and produce both in-person & virtual meetings and conferences, typically in Google Project management: Create and/or modify high quality presentations, reports, and letters, with a high attention to detail, using Google Suite Document prep: Drafting, proofreading, presentations Team coordination and support: supporting the team by facilitating collaboration, resolving conflicts, providing guidance and support, and fostering a positive and productive team environment Qualifications: Experience supporting multiple C-suite executives Previous experience with various project management tactics and tools Proven ability to successfully juggle and prioritize multiple tasks and projects simultaneously Exceptional time management and organizational skills with acute attention to detail Excellent verbal and written communication skills Ability to work under pressure and manage priorities Ability to work in a team environment, meet tight deadlines, and work on several projects simultaneously Ability to exercise discretion and confidentiality; adept at handling sensitive documents and information Thrive in a fast-paced, quickly changing, growth environment with an optimistic approach to work and life Excellent verbal and written communication. Experience using G-Suite and other applications Strong project management skills; one who thinks ahead and anticipates needs High attention to detail and strong organizational skills This role has an annual salary range of $85,000 to $105,000 . This range reflects the full scope and progression of