Site Co-ordinator at Haleon in Bengaluru Campus 31

Job description

Welcome to Haleon. We’re a purpose-driven, world-class consumer company putting everyday health in the hands of millions. In just three years since our launch, we’ve grown, evolved and are now entering an exciting new chapter – one filled with bold ambitions and enormous opportunity. Our trusted portfolio of brands – including Sensodyne®, Panadol®, Advil®, Voltaren®, Theraflu®, Otrivin®, and Centrum® – lead in resilient and growing categories. What sets us apart is our unique blend of deep human understanding and trusted science. Now it’s time to fully realise the full potential of our business and our people. We do this through our Win as One strategy. It puts our purpose – to deliver better everyday health with humanity – at the heart of everything we do. It unites us, inspires us, and challenges us to be better every day, driven by our agile, performance-focused culture. About the Role This role is responsible for planning, coordinating and managing visits from the CTO, Executive Leadership Team and other senior stakeholders, while providing high-level administrative support to the Technology leadership team. The successful candidate will bring exceptional organisational capability, sound judgement and the ability to manage complex calendars, priorities and events with confidence. Key Responsibilities Executive Visit Management Plan, coordinate, and manage visits from the CTO, executive leadership team, customers, and other senior stakeholders. Develop detailed visit agendas and schedules in partnership with Executive Assistants and business leaders. Ensure meeting rooms, collaboration spaces, AV equipment, and technology are fully operational before each visit. Coordinate catering, visitor access, security requirements, transport, and accommodation where required. Act as the on-site host and primary point of contact during executive visits. Anticipate and resolve logistical issues to ensure a seamless visitor experience. Maintain site readiness by ensuring meeting areas, collaboration spaces, and demonstration environments are prepared and presentable. Coordinate with Facilities, Workplace Services, Security, and IT support teams to resolve site-related issues. Monitor site requests and coordinate timely completion of actions. Support office events, leadership meetings, town halls, and employee engagement activities. Team Events: Arrange team meals (lunches and dinners) for department building and morale. Tech Townhalls: Coordinate logistics for Tech Townhalls, including scheduling, venue/room setup, catering, and slide deck collection. Tech Events: Plan and execute both internal and external Tech events, managing vendor communications, attendee lists, and on-the-day logistics. Administrative & Office Support Complex Scheduling: Manage executive calendars using Microsoft Outlook, coordinating internal and external meetings across multiple time zones. Distribution Lists: Create and manage departmental distribution lists to ensure effective internal communication. Travel Arrangements: Book flights, hotels, and transportation through Concur, ensuring cost efficiency and adherence to travel policy. Expenses: Prepare, submit, and track expense reports accurately and promptly using Concur. Email & Correspondence: Draft, proofread, and send professional emails and communications on behalf of executives. SharePoint Management: Maintain and organize departmental SharePoint sites, ensuring easy access to documents and accurate version control. Qualifications & Skills Experience within an enterprise IT or technology organisation. Knowledge of workplace technology and audio-visual systems. Experience supporting executive events or leadership meetings. Project management or coordination certification is advantageous. Proven experience as an Executive Assistant or similar administrative role, preferably within a Tech or IT department. Executive stakeholder management. Meticulous attention to detail and ability to multitask under pressur