Senior Specialist, Revenue - Strategic Clients at White & Case in New York, NY

Job description

Team Summary Our Finance team is responsible for ensuring accurate financial operations and plays a crucial role in managing the Firm’s financial health. Our team handles a wide range of financial activities including financial planning, budgeting, forecasting, taxation, partner compensation, payroll, treasury and cash flow management to support the Firm’s strategic goals. We are responsible for inventory management including billing and collections, and analysis of client, matter and timekeeper profitability. We oversee statutory accounting and ensure compliance with financial regulations and standards. The Finance team also prepares financial statements, reports and analysis to provide insights into the Firm’s financial performance. We work closely with other functions to monitor expenses, optimize financial processes and implement cost-saving initiatives. Through meticulous financial management and strategic planning, the Finance team ensures the Firm’s financial stability and supports its growth objectives. Position Summary Position Summary The Senior Specialist, Revenue – Strategic Clients will play a critical role in supporting and optimizing a key global energy and petrochemical client relationship, as well as the financial processes of the Regional Section. This position involves collaborating closely with different teams, such as the Revenue Manager, dedicated billing team and legal project team to oversee WIP, AR, and billings, ensuring compliance with matter arrangements and firm policies. The Senior Specialist, Revenue – Strategic Clients will be responsible for monitoring inventory levels, billing rates, and fee structures for new matters, as well as generating essential financial reports for various stakeholders. This role requires proficiency in data manipulation using Excel and the creation of professional presentations in PowerPoint. The Senior Specialist, Revenue – Strategic Clients will also be tasked with monitoring aged receivables, contacting clients regarding past-due invoices, and developing strategies to improve collections. Additionally, the position includes supporting internal and external audits, maintaining process documentation, and handling various ad hoc requests and projects as assigned by management. The ideal candidate will have a strong understanding of business operations, financial data utilization, and excellent communication skills to effectively liaise with clients and internal teams. Duties and Responsibilities Collaborate with the Revenue Manager to oversee WIP, AR, and billings for the Strategic Client and Regional Section, ensuring balances are managed per matter arrangements and firm policy Assist in monitoring and enforcing timely and accurate entries in timekeeper diaries to facilitate prompt billing Conduct monthly reviews of new timekeepers and communicate timely updates to the client to ensure agreed billing rates are reflected accurately before invoices are issued Work with the Revenue Manager to monitor inventory levels and manage exposure on fixed/capped fee matters Ensure proper billing rates and fee structures for new matters in collaboration with the Financial Compliance group Generate reports for clients, partners, inventory teams, firm management, and other internal parties to track WIP, AR, billings, and other key metrics, including client and matter profitability Review rate exceptions and discounts for all clients and matters within the Regional Section, in consultation with the Pricing team and Inventory Partners Manipulate data in Excel to assist with pricing, profitability analysis, and various financial requests from the Finance Director or Partners Create presentations using PowerPoint with a comprehensive understanding of business operations and financial data utilization Monitor and analyze aged receivables, including amounts held in suspense or unallocated Regularly contact clients via email, mail, and phone to inform them of due balances and follow up on p