Senior Specialist, Executive Appointment Process at CIBC in Toronto, ON

Job description

We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute. To learn more about CIBC, please visit CIBC.com What you'll be doing People, Culture and Talent partners with teams across CIBC to strengthen organizational performance, enhance the employee experience and advance our broader corporate strategy. As a Senior Specialist, Executive Appointment Process, you'll provide administration and operational support of CIBC’s Executive Appointment Process by preparing standard materials, coordinating required documentation and approvals, and maintaining accurate records and trackers. You'll help keep activities on schedule by following established procedures, completing quality checks, and providing routine updates to internal partners and team members. In this role, you'll also support the preparation of executive appointment documentation, update recurring reports, and respond to routine inquiries with professionalism and discretion. Your work will help ensure a consistent, well-managed process for executive and managing director transactions while maintaining strong attention to governance, privacy and information-handling requirements. At CIBC we enable the work environment most optimal for you to thrive in your role. You'll have the flexibility to manage your work activities within a hybrid work arrangement where you'll spend 1-3 days per week on-site, while other days will be remote. How you'll succeed Process coordination - Support the Executive Appointment Process by preparing standard materials, coordinating routine process steps, and following up on required inputs, documentation and approvals to help meet established timelines. Quality and accuracy - Complete quality checks to confirm information is accurate, complete and consistent, and escalate non-standard items or deficiencies to senior team members when needed. Documentation management - Draft standard offer letters, offer packages and due diligence documentation using approved templates, and maintain records, trackers, and recurring reports. Stakeholder support - Respond to routine process and status questions, while directing complex or sensitive matters to the appropriate senior team member, and coordinate follow-ups with HR partners and internal stakeholders to gather required information and keep activities progressing. Governance and controls - Follow documented procedures, privacy requirements and record retention standards, while identifying routine process gaps and sharing observations that support continuous improvement. Team contribution - Provide administrative support for team initiatives, assist with implementation or testing of approved process changes, and help compile routine data and basic summaries for review. Who you are You know that details matter . You have strong attention to detail and commitment to accurate, complete work. You're organized and can manage multiple priorities. You have strong time management skills and the ability to prioritize and meet deadlines. You act like an owner. You go above and beyond to deliver results and thrive when you’re empowered to identify efficiencies and automation. You're motivated by collective success. You know that teamwork can transform a good idea into a great one. You know that an inclusive team that enjoys working together can bring a vision to life. You can demonstrate experience in Microsoft Excel, PowerPoint, Word and Outlook, as well as maintaining trackers, preparing standard reports and supporting administrative processes with accuracy and care. It’s an asset if you have experience in human resources, talent programs or process administration. You have a degree/diploma in post-se