Senior Proposal Writer at Firestorm in San Diego, CA

Job description

At Firestorm Labs, driving business growth through compelling proposals, and empowering customers with clear technical documentation are essential. As a Senior Proposal Manager supporting our Business Development team, your mission is to partner closely with product, engineering, capture, and proposal teams to deliver accurate, updated, and easy-to-understand documentation. You will play a key role in creating business development materials ensuring our teams are fully equipped to win contracts and support customers effectively. You will work closely with our Business Development and Capture Managers to develop and manage the documentation that supports all phases of capture and proposal efforts. You’ll help shape strategic proposal content that integrates capture strategies, win themes, and discriminators tailored to mission-critical customer needs in the defense space. This includes crafting compelling narratives, proposal sections, and supporting materials that align with capture strategies and customer needs. In addition to business development deliverables, you may also be asked to support production of user-focused technical documentation such as operational manuals, procedures, checklists, and release notes that help end users operate and maintain Firestorm’s advanced defense systems. You’ll bring a hunger for knowledge, a thirst for quality, and an eye for accuracy. Strong critical thinking and the ability to digest technically complex information are vital. You will help define and build documentation processes, tools, and templates to scale these efforts across the company. The management in coordinating stakeholders and managing documentation roadmaps will set the standard for clarity, quality, and consistency across written materials at Firestorm Labs. What You’ll Do Manage the end-to-end proposal development process, including kickoff planning, content schedules, outlines, compliance matrices, writing assignments, and internal reviews to ensure timely, compliant, and high-quality submissions. Generate, review, and edit user-focused documentation supporting proposal, and business development efforts. This includes support to whitepaper, proposal responses, technical narratives, and pricing materials. Engage with SMEs and cross-functional stakeholders (Pricing, ITAR, Legal, Solution Architects etc) to develop proposal artifacts that are clear, concise, persuasive, compliant, and compelling. Ensure content is accurate, error-free, and aligned to RFx requirements, company processes, capture strategies, and industry best practices. Support the development of pricing strategies and narratives in coordination with finance and capture leadership, ensuring alignment between technical solution and cost volumes. Manage multiple concurrent RFPs, RFIs, white papers, and unsolicited proposal efforts, balancing near-term priorities and long-term growth objectives. Build and continuously refine proposal processes, templates, and content libraries to improve scalability, repeatability, and efficiency across future pursuits. Create and contribute to documentation style guides, processes, lifecycle workflows, and toolkits to improve quality, efficiency, and scalability of documentation efforts. Identify and implement opportunities for continuous improvement across the capture and proposal lifecycle, applying lessons learned to optimize future pursuits and increase win probability. In conjunction with the Business Development Leads, manage the “go/no-go” process, deciding which pursuits to dedicate resources to, ensuring high ROI Manage and prioritize multiple concurrent documentation projects and deadlines, adapting quickly to shifting priorities in a fast-paced environment. Identify gaps or risks in documentation efforts, proposing and implementing solutions to keep projects on track. Participate in tooling selection and implementation for authoring, version control, desktop publishing, and content management to enable efficient do