Senior Proposal Coordinator (Proposal Analyst 3) 29118 at HII in Fairfax, VA

Job description

Requisition Number: 29118 Required Travel: 0 - 10% Employment Type: Full Time/Salaried/Exempt Anticipated Salary Range: $84,850.00 - $120,000.00 Security Clearance: Secret Level of Experience: Senior Meet HII’s Mission Technologies Division Our team of more than 7,000 professionals worldwide delivers all-domain expertise and advanced technologies in service of mission partners across the globe. Mission Technologies is leading the next evolution of national defense – the data evolution - by accelerating a breadth of national security solutions for government and commercial customers. Our capabilities range from C5ISR, AI and Big Data, cyber operations and synthetic training environments to fleet sustainment, environmental remediation and the largest family of unmanned underwater vehicles in every class. Find the role that’s right for you. Apply today. We look forward to meeting you. To learn more about Mission Technologies, click here for a short video: https://vimeo.com/732533072 Leadership Mindset at HII – Mission Technologies Leadership at HII is a mindset, not a title. Through our Leadership Capability Framework, we define how every employee grows, leads, and contributes—regardless of role. It sets the standard for how you can develop yourself and what you can expect from leaders across our organization. We look for candidates who want to grow in alignment with these capabilities: Know & Grow Your People – Commit to learning and supporting team success. Build Relationships – Communicate openly, collaborate well, and build trust. Take Ownership – Deliver on commitments and take pride in your work. Customer First – Focus on the mission and those we serve. Shape the Future – Bring ideas, curiosity, and continuous improvement. Act with Urgency – Take initiative and follow through with purpose. These capabilities guide how all employees contribute to our shared success across Mission Technologies. Summary: HII Mission Technologies is seeking a Senior Proposal Coordinator to join the Division Proposal Operations team. This is an experienced professional who leads coordination, scheduling, and logistical support, while also taking primary responsibility for desktop publishing and production activities for large, complex proposals. Working with minimal supervision, the individual is responsible for preparing deliverables that meet production quality standards, comply with solicitation requirements, align with HII’s corporate branding standards, and are submitted on time. This position will be based out of our Fairfax, VA office. #LI-SF1 What You Will Do: • Leads proposal planning, scheduling, and logistics with minimal support, coordinating the Proposal Manager’s meeting schedule and managing cross‑team activities across Writers, Graphics, DTP, Editors, Production, and SMEs. • Reads and interprets complex RFPs and amendments to understand all instructions, evaluation criteria, compliance matrices, and submission requirements. • Creates compliant Word templates and writing shells, performs desktop publishing using Microsoft Office Suite and Adobe Acrobat, and ensures graphics are correctly inserted and formatted within final documents. • Ensures strict version‑control procedures are followed, maintaining ownership of proposal working files from Gold Team through final production, while setting up and maintaining TEAMS and SharePoint workspaces (including AVD processes and file‑permission management). • Prepares administrative proposal documents and slide decks (contact lists, calendars, kickoff materials, standups, and color‑team packages), coordinates with Graphics, and participates in Daily Standup meetings. • Oversees all production and delivery activities, leading production efforts for color reviews and final proposal submission (including printing, tabs, assembly, and packaging). • Manages War Room logistics, including equipment setup, loaner laptops, stocking supplies, catering, and processing related invoices. What We're Loo