Senior Project Manager at UC San Francisco in San Francisco, CA

Job description

Under the general direction of the Director, Health Major Capital, the Senior Project Manager (Sr. PM) manages multiple capital projects ranging from $50,000 to $500 million, ensuring delivery on schedule, within budget, and in alignment with quality, operational, and program requirements. The Sr. PM provides project management services throughout the project lifecycle, with primary responsibility for equipment planning, furniture, fixtures and equipment (FF&E), procurement, operational readiness, activation, occupancy, and closeout. The Sr. PM leads and coordinates multidisciplinary teams including architects, engineers, contractors, equipment vendors, furniture suppliers, Information Technology, Supply Chain, Facilities Management, clinical users, regulatory agencies, and other UCSF stakeholders. Responsibilities include developing and managing equipment budgets, procurement and activation plans, project schedules, vendor and consultant agreements, relocations, and occupancy readiness. Representing UCSF Health as an owner's representative, the Sr. PM supports new construction, expansions, renovations, and retrofit projects. The Sr. PM reviews design documents for equipment infrastructure, utilities, operational functionality, infection prevention, phasing, and fire/life safety requirements and coordinates equipment installation and activation to minimize project risk and ensure operational readiness. The Sr. PM maintains accurate project schedules, budgets, forecasts, procurement records, activation milestones, and reporting using internal project management systems. The role supports Capital Budget development and ensures documentation is complete for occupancy, activation, project closeout, audit readiness, and informed decision-making. Working with a high degree of autonomy, the Sr. PM exercises independent judgment in managing medium- to large-scale projects of moderate to difficult complexity and may coordinate the work of other Project Managers and Assistant Project Managers. Key Skills Develop and manage project, procurement, activation, occupancy, and close out schedules and budgets. Maintain budget projections, cash flow forecasts, project records, and timely reporting. Develop, administer, and monitor consultant, vendor, and procurement agreements. Manage risks related to scope, schedule, budget, procurement, equipment delivery, installation, and operational readiness. Review invoices, equipment purchases, and vendor payment requests for accuracy and completeness. Lead FF&E, medical equipment, IT, signage, relocation, move management, activation, and operational transition activities. Coordinate vendors, contractors, clinical departments, regulatory agencies, and UCSF support teams. Ensure required documentation and readiness activities are completed before occupancy and activation. Apply LEAN practices and identify opportunities to improve project delivery. Build strong relationships across UCSF and foster a collaborative culture of accountability, trust, and integrity. Position will work at all UCSF Health locations throughout the San Francisco Bay Area, including new off-campus lease sites. All Real Estate staff are required to be on-site, in-person, no less than four full days per week, although project activities may require additional on-site presence. The PM is required to be responsive to project needs and demands throughout planning, procurement, activation, occupancy, and project closeout. Department Overview The organization of UCSF Real Estate is focused on the development, planning, delivery, and management of physical space for UCSF. Key responsibilities include a unified approach to oversee the active UCSF growth planned on a multi-site campus and to manage the complex metropolitan environments affecting capital assets and projects and efforts to align municipal challenges with maximum effectiveness in support of the UCSF mission. UCSF Real Estate is an integrated unit that enables the alignment of d