Senior Management Analyst, Analytics and Research IT at UW in Seattle, WA

Job description

Job Description UW MEDICINE IT SERVICES has an outstanding job opportunity for a Senior Management Analyst, Analytics and Research IT . WORK SCHEDULE 100% FTE – 40 hours per week Day Shift – UW MEDICINE ITS SERVICES CORE HOURS ARE 08:00 – 17:00 (PST), Monday-Friday DEPARTMENT DESCRIPTION UW Medicine IT Services (ITS) is a shared services organization that supports all of UW Medicine. UW Medicine is comprised of Harborview Medical Center (HMC), UW Medical Center-Montlake Campus (UWMC-Montlake), UW Medical Center-Northwest Campus (UWMC-NW), UW Medicine Primary Care (UWMPC), UW Physicians (UWP), UW School of Medicine (SOM), and Airlift Northwest (ALNW). ITS is responsible for the ongoing support and maintenance of the infrastructure and applications which support all these institutions, along with the implementation of new services and applications that are used to support and further the UW Medicine mission. POSITION HIGHLIGHTS HYBRID opportunity 15 days of vacation your first year – Also, 12 days of sick time, 1 personal holiday, and 11 paid holidays each year 100% matching, 100% immediately vesting 403(b) PRIMARY JOB RESPONSIBILITIES The primary focus of the Senior Management Analyst is providing high-level management assistance and advisory to the Directors of Analytics and Research IT by planning, coordinating, and directing of administrative programs and special projects to achieve departmental and team goals. Job responsibilities include, but are not limited to: Managing the Directors’ of Analytics and Research IT calendars, scheduling, and supporting executive-level meetings Coordinating travel for team Coordinating, analyzing, and administering multiple million dollar budgets, including tracking and managing budget requests and expenditures, software licensing, budget analysis/forecasting, and managing reimbursements through the ITS process Planning, coordinating, and developing/keeping contents of meetings focused (including executive level meetings) Measuring team performance and determining key performance indicators and team performance reporting Processing, tracking, and maintaining records of key deliverables such as policies, guidelines, processes, department reports, finance reports with analysis, tracking and providing analysis of planned and unplanned budget expenditures, and committee materials Providing team leaders with recommendations and consultation to develop and implement methods for improving any and all aspects of the team Coordinating cross-team strategic and programmatic efforts Developing content for internal and external communications, managing distribution through appropriate department channels (i.e., email, SharePoint, Mailman, and Teams), and managing the team intranet site(s) Manage the creation of ITS web pages (customer-facing and internal), content development, and on-going maintenance Collaborating with the Directors of Analytics and Research IT to identify process gaps and improve established operational processes Developing, refining, and establishing new policies and procedures regarding best business practices, workflow, office policies, operational management, onboarding, budget submission, user access management, Help Desk routing, and Knowledge Based Document creation Extremely knowledgeable on and provide guidance to team on department-specific and UW Medicine policies and procedures Managing contractor/vendor relationships, including review of invoices and purchase orders, developing statements of work, and tracking planned budget expenditures Coordinating the development of presentation materials for departmental level efforts and programs given to UW Medicine Directors and Executive Sponsors Providing recommendations to leadership, supporting governance activities, and identifying process improvement opportunities Managing and mentoring 1-2 student employees REQUIREMENTS Bachelor’s degree in Business Administration, Information Technology, or related field or equivalent educat