Senior Executive Assistant to the CEO at Burke & Herbert Financial Services in Alexandria, VA

Job description

CLASSIFICATION: Exempt REPORTS TO: Chief Executive Officer DATE: October 21, 2026 JOB DESCRIPTION Summary/Objective This position is a highly trusted member of the Executive Office responsible for maximizing the effectiveness of the Chief Executive Officer and supporting the efficient operation of the Bank's executive leadership activities. In addition to managing the CEO's calendar, correspondence, travel, meetings, Board interactions, and administrative priorities, the position serves as a central point of coordination between the CEO, executive leadership, the Board of Directors, employees, customers, shareholders, community leaders, industry organizations, and other key stakeholders. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. CEO Time and Priority Management Own and strategically manage the CEO's calendar, ensuring the CEO's time is aligned with the Bank's highest priorities. Anticipate scheduling conflicts, preparation requirements, travel considerations, and follow-up needs. Ensure the CEO is prepared for significant meetings with appropriate agendas, background materials, participant information, and outstanding issues. Executive Office Coordination Maintain visibility into the CEO's major commitments, deadlines, decisions, and follow-up obligations. Anticipate emerging issues requiring CEO awareness or involvement and bring them forward appropriately. Maintain a disciplined process for tracking commitments made by or to the CEO. Exercise judgment regarding which matters require immediate CEO attention, which can be delegated, and which can be handled through established organizational channels. Selected Strategic Responsibilities Maintain a consolidated view of significant CEO priorities, initiatives, commitments, and deadlines. At the CEO's direction, coordinate follow-up on key strategic and operational initiatives. Prepare concise executive summaries, briefing materials, talking points, issue papers, and decision-support materials. Research issues and synthesize information from multiple sources into actionable summaries for the CEO. Help translate CEO discussions and decisions into clearly documented next steps, owners, and expected completion dates. Follow up appropriately with members of executive management regarding commitments made during CEO or leadership meetings. Identify matters requiring cross-functional coordination and facilitate communication among the appropriate executives. Assist the CEO with preparation for strategic planning sessions, management retreats, Board meetings, regulatory interactions, industry meetings, customer meetings, and significant community engagements. Serve as a trusted sounding board on workflow, priorities, communications, and organizational coordination while recognizing that executive decision-making authority remains with the CEO and responsible executives. Executive Leadership Team Support Coordinate CEO-sponsored executive leadership meetings, including scheduling, agendas, materials, and follow-up. Capture decisions, commitments, and action items as appropriate. Maintain an executive action-item process and follow up on outstanding commitments. Coordinate senior-management retreats, planning sessions, and other executive events. Board of Directors Support Serve as a primary administrative liaison between the CEO and members of the Board. Coordinate CEO-related Board communications, meetings, schedules, materials, and follow-up. Work closely with appropriate corporate governance personnel on Board and committee activities. Assist with preparation of Board presentations, CEO reports, talking points, and supporting information. Track CEO commitments arising from Board discussions and coordinate appropriate follow-up. Communications and Stakeholder Management Draft and edit correspondence, memoranda, presentations, speeches, talking points, and other CEO communications. Coordinate com