Senior Executive Assistant (NYC) at PubMatic in New York, NY

Job description

About the Role: PubMatic is seeking an experienced Senior Executive Assistant to support the Global Chief Revenue Officer. The ideal candidate is a highly organized, detail-oriented problem-solver who thrives in a fast-paced environment and can effectively manage complex scheduling requirements, high-volume administrative responsibilities, and a diverse range of projects. This role requires exceptional organizational and communication skills, sound judgment, discretion, and the ability to adapt quickly to changing priorities. The successful candidate will manage complex calendars, coordinate domestic and international travel, facilitate internal and external meetings, and support project-based initiatives across the organization. The ideal candidate is proactive, resourceful, and collaborative, with a demonstrated ability to build strong relationships with internal teams, and external stakeholders. What You'll Do: Manage complex executive calendars, including proactive and reactive scheduling, prioritization, and coordination of competing commitments. Coordinate internal and external meetings, ensuring all logistics, materials, and scheduling details are managed effectively. Arrange domestic and international travel, including itineraries, accommodations, transportation, and related logistics. Prepare and manage expense reports, purchase requisitions, and other administrative documentation with a high degree of accuracy. Coordinate logistics and provide on-site support for executive meetings, team gatherings, and large-scale off-sites, including travel as needed. Provide responsive administrative and operational support to meet evolving executive and team needs. Build and maintain strong cross-functional relationships across departments and with external stakeholders. Communicate important organizational and company updates clearly and effectively to administrative teams and cross-functional partners. Manage projects and administrative initiatives independently, prioritizing tasks based on business impact, urgency, and deadlines. Identify opportunities to streamline administrative processes and improve operational efficiency through technology and AI-powered workflows. Maintain the highest standards of confidentiality, professionalism, accuracy, and discretion when handling sensitive information. Take ownership of assignments from initiation through completion, anticipating needs and proactively resolving issues. Who You Are: Experience supporting senior leadership teams at a large-scale technology company or an agency. Demonstrated ability to integrate AI tools into administrative workflows to improve efficiency, accuracy, and overall quality. Experience independently managing projects and balancing competing priorities based on impact, urgency, and deadlines. Experience planning and coordinating executive meetings, corporate events, and team off sites that foster collaboration and engagement. Strong project management, organizational, and problem-solving skills. Proven ability to maintain confidentiality and exercise sound judgment when handling sensitive executive and business information. Demonstrated success collaborating with administrative professionals and cross-functional business partners. Experience coordinating logistics and initiatives across multiple teams or departments. Demonstrates accountability, strong attention to detail, and a proactive approach to anticipating needs and driving tasks to completion. Proven ability to build trusted relationships with senior leadership, internal stakeholders, and external partners. 5+ years of relevant experience providing administrative support to one or more executives. 5+ years of relevant experience coordinating executive travel logistics. 5+ years of experience managing executive calendars and expense reports. Proficiency in Microsoft Office and Slack, with the ability to use these tools effectively for communication, scheduling, collaboration, and day-to-day administra