Senior Contract Manager at Stony Brook University in Stony Brook, NY

Job description

Required Qualifications (as evidenced by an attached resume): Bachelor’s degree (foreign equivalent or higher). Four (4) years of directly related full-time professional experience in facilities management, including contract administration, specification development, writing, review, and implementation. Knowledge of OSHA and NYS Fire Codes. Supervisory experience. Experience utilizing basic computer applications (Microsoft Office Suite to include Excel and/or Google Workspace). Preferred Qualifications: Advanced degree (foreign equivalent or higher). Project management experience. Experience developing and writing policies and procedures. Experience with budget preparation and management. Experience leading department or division-level initiatives. Knowledge of NYS Procurement guidelines. Brief Description of Duties: The Campus Operations Contracts Team is seeking a highly motivated self-starter with strong communication, writing, financial analysis, spec writing, and negotiation skills to manage contracts. The Senior Contract Manager will manage a wide variety of maintenance and service contracts supporting the Facilities department. This position leads the development, solicitation, negotiation, award, and administration of more than 100 department contracts while guiding Directors and Project Managers throughout the contract lifecycle. The successful candidate will supervise the Contracts Team, ensure the timely delivery of contract specifications and procurement documents, and coordinate the resources necessary to support projects efficiently and cost-effectively. Must have strong organizational and excellent written and oral communication skills. Being organized, motivated, and a self-starter is essential for success in this position. The Senior Contract Manager should also possess the ability to collaborate with diverse teams, including facilities management, procurement, finance, and other university stakeholders, to develop and implement contracts that support departmental operations. Contract Administration: Advise, direct, support, and develop contracts for Campus Operations and Maintenance departments, including facilities maintenance, elevator, HVAC, utilities, and custodial services. Develop specifications for services under the University Memorandum of Understanding (MOU) with outside or relational agencies, e.g. DEC, Auxiliary Services Association (ASA), etc. Provide contract management within the Associate Vice President for Campus Operations area. Manage the annual review, renewal, and development of department contracts, including updating existing specifications and preparing specifications for new service contracts. Ensure projects have the necessary resources, such as material, equipment, personnel, and funding. Serve as liaison between Managers/Directors, Procurement, and the contracting party. Provide contract status reports for leadership. Manage electronic and paper files, ensuring current documents and resources are always available. Contract Review: Oversee contract performance reviews and submit required rating sheets to Procurement. Work with Directors, Managers, Procurement, Contract Officers, and Accounts Payable to resolve contract performance issues. Develop and manage a monthly contract review process with department managers. Develop and implement contract management processes, training, policies, and procedures. Provide guidance and training to managers and directors on contract requirements and responsibilities. Work with INFOR Coordinator to develop and manage contract project work orders and track activity in the work order system. Supervision and Contract Administration: Promote staff growth and development through regular communication, training activities, and workshops. Assess training needs and develop programs to address them. Supervise Assistant Contract Manager and contract team; provide guidance, support and direction, assign and review work, evaluate performance, and address em