Senior Associate, Business Planning at HITT Contracting in Falls Church, VA

Job description

Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong at HITT . Senior Associate, Business Planning Job Description: HITT is seeking a highly organized, detail-oriented Senior Associate to support the Operations Chief of Staff and strengthen the effectiveness of the Executive Office. This role requires someone who operates with a strong respect for detail and a commitment to quality, ensuring that work is prepared, coordinated, and delivered with consistency and precision. Operating under the direction of the Operations Chief of Staff and in close collaboration with the Business Planning team, this individual supports the flow of work across the Executive Office—ensuring materials, governance processes, and executive priorities are organized, aligned, and executed to a high standard. This role contributes directly to the preparation and quality of key outputs such as reports, market research, agendas, presentations, decisions, and follow-through, while also owning select workflows and coordination mechanisms across the enterprise. The Senior Associate plays a critical role in maintaining structure, supporting execution, and reinforcing standards across the enterprise. This position requires strong attention to detail, the ability to manage multiple tasks and workstreams, and a proactive approach to connecting work across departments to ensure alignment and progress. RESPONSIBILITIES Board Reporting Coordinate the end-to-end development of HITT’s bi-annual Board Report, including content collection, timeline and process management, and final printing and production. Act as a connector across departments, ensuring contributors are informed and prepared, and that work progresses efficiently across teams throughout the process. Support section review and quality control of all content, identifying inconsistencies or missing information and working with contributors to resolve them. Utilize Adobe InDesign to format and produce polished Board Report deliverables. Identify, implement, and help maintain approved AI-enabled tools and workflow automations that improve the efficiency of the Board Report process while preserving accuracy, confidentiality, and appropriate human review. Operations Strategy & Construction Market Intelligence Monitor market and industry dynamics by gathering relevant data, tracking emerging signals and trends, and surfacing noteworthy developments. Synthesize internal and external information into clear, concise summaries, highlighting relevant themes to support leadership discussions, strategic priorities, and business planning. Maintain current bi-annual business unit goal tracking, coordinating inputs and supporting visibility, alignment, and follow-through. Meeting Coordination Own coordination and execution of select enterprise governance committees, including agenda development, material preparation, minutes, and action item tracking. Ensure all materials are complete, aligned, and prepared to executive standards, identifying gaps or issues that should be resolved before meetings. Capture decisions and ensure consistent follow-through and closure of action items. Anticipate upcoming decisions, dependencies, and communication needs; identify matters that may require broader coordination or executive awareness and raise them proactively. Planning, Workflow & Communications Management Own and maintain the enterprise planning calendar, ensuring alignment across priorities, events, key meetings, and deliverables. Coordinate inputs and timelines across teams to support enterprise planning and execution. Reinforce structure, organization, and consistency in day-to-day workflows Draft monthly All Hands content and supporting materials, collaborating with internal communications to develop c