Senior Administrative Specialist at Dow in Freeport, TX

Job description

At Dow, we believe in putting people first and we’re passionate about delivering integrity, respect and safety to our customers, our employees and the planet. Our people are at the heart of our solutions. They reflect the communities we live in and the world where we do business. Their diversity is our strength. We’re a community of relentless problem solvers that offers the daily opportunity to contribute with your perspective, transform industries and shape the future. Our purpose is simple - to deliver a sustainable future for the world through science and collaboration. If you’re looking for a challenge and meaningful role, you’re in the right place. About You and this Role Dow has an exciting opportunity available for a Senior Administrative Specialist at our site in Freeport, TX . We are looking for a highly organized and proactive individual to provide administrative and document management support. In this role, you will work with a high degree of independence, discretion, and judgment to manage priorities, coordinate business activities, maintain critical documents and records, and help ensure the effective flow of information across the organization. You will serve as a key resource for administrative processes, document management, collaboration tools, and day-to-day business operations. The ideal candidate is comfortable balancing traditional administrative responsibilities with document administration and information management, can manage multiple competing priorities with limited supervision, and looks for practical ways to improve how work gets done. Responsibilities Provide independent administrative support to leaders and teams by prioritizing work, managing deadlines, maintaining confidentiality, and exercising sound judgment in a fast-paced operating environment. Provide document administration support, including coordinating the creation, revision, review, approval, issuance, organization, and retention of controlled documents and records in accordance with company requirements. Maintain document repositories, SharePoint sites, Microsoft Teams content, electronic records, and other information management systems to help ensure information is current, organized, accessible, and maintained appropriately. Coordinate document workflows with document owners, reviewers, and approvers; track revisions and outstanding actions; and follow up to support timely completion of document-related activities. Manage complex calendars, meetings, scheduling, conference rooms, visitor logistics, catering, agendas, presentation materials, and other administrative activities. Coordinate meetings and special projects, including capturing meeting notes, action items, decisions, and follow-up activities. Process expense reports and provide administrative support for spending, invoices, purchase-related activities as applicable. Serve as a key point of contact for leaders, employees, contractors, and external partners by answering questions, resolving administrative issues, and connecting people with the appropriate resources. Support effective communication and information flow across teams and functions by leveraging knowledge of business processes, organizational networks, and available collaboration tools. Utilize Microsoft Office, SharePoint, Teams, and internal business systems to improve productivity, organize information, develop reports, and support team members with routine technology and process questions. Participate in projects and continuous improvement efforts, independently or as part of a team, identifying opportunities to simplify administrative and document-management processes. Help maintain compliance with company policies, information management requirements, Code of Business Conduct expectations, and site safety requirements. Build strong working relationships across organizational levels and contribute to an inclusive, collaborative, and accountable team environment. Provide backup or guidance to other admin