Senior Administrative Associate at The University of Texas at Austin in Main Campus, UT

Job description

Job Posting Title: Senior Administrative Associate ---- Hiring Department: College of Liberal Arts ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes What benefits do I receive with UT? The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards . For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/ . Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit: https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/ . For more information on college staff professional development, please visit: https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund . Purpose The Senior Administrative Associate provides administrative, operational, and budget support for the UTeach-Liberal Arts program. Provides HR duties in coordination with the Director and on-boarding of staff and provides office management support for all faculty, staff, and students of the program. Responsibilities Coordinate placements and student background checks with university partners, school districts, and teachers. Manage budgets and accounting for UTeach-LA. Prepare budget reports, projections, and handle contracts. Coordinate daily operations for UTeach-Liberal Arts. Collaborate to maintain program social media and website accounts. Coordinate and manage departmental purchasing. Coordinate cooperating teacher, field supervisor, and speaker payments, processes, and procedures in accordance with University of Texas at Austin policy. Lead scholarship production, budgets, and execution. Serves as HR contact for personnel and Workday processes. Work with Director to oversee programmatic and procedural updates to assure compliance with TEA policy. Keep up with TEA policy updates. Complete compliance projects as requested by compliance officer. Serve as senior staff program representative for college senior staff meetings and committees as appropriate. Plan and execute meeting and events. Attend marketing and outreach strategy sessions as appropriate. Other related functions as assigned. Required Qualifications Diploma (High School) or GED with at least 7 years of clerical experience, including one year at either the Administrative Assistant or the Administrative Associate level; OR, Bachelor's degree with at least 3 years of clerical experience, including one year of experience at either the Administrative Assistant or the Administrative Associate level. Familiarity with teacher certification process, policies, rules, and regulations as outlined by the Texas Administrative Code and the Texas Education Code. Experience with Use of personal computer, other standard office equipment and MS Office software. Ability to function under tight deadlines and stressful situations. Maintain a professional demeanor; be able to work collaboratively with colleagues, multi-task, and represent UTeach-Liberal Arts as liaison at partner meetings. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Bachelor's degree and at least 3 years of clerical experience, including experience at either the Administrative Assistant or the Administrative Associate level within the College of Liberal Arts. Familiarity with University of Texas at Austin rules, policies, and procedures regarding purchasing and travel. Experience with university systems, including *DEFINE, AdvisorsToolkit, FileMakerPro, and Workday. Have a demonstrated ability to interact professionally with management, administrators, facu