Senior Administrative Assistant at Seattle University in First Hill

Job description

Months Per Year: 12 Work Model: Onsite Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University. Seattle University's Core Competencies Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives. Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally. Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions. Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact. Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness. Outcomes-Driven Orientation: Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values. Position Description: Essential Job Functions Kinesiology administrative support: Provide day-to-day administrative support for the Kinesiology program in coordination with the Program Chair and Program Manager. Responsibilities may include front desk support; maintaining lists of majors and minors, advising assignments, and email distribution lists; managing files, mail, and program records; coordinating faculty office needs and keys; monitoring and ordering office supplies; and providing other administrative support needed for the program. College financial and operational support: Work closely with the Director of Budget & Operations to support financial processing and reconciliation for the College of Nursing and Health Sciences. Review and track financial transactions, identify outstanding or incomplete items, and follow up with faculty, staff, and University offices as needed. Process and monitor reimbursements, invoice payments, purchasing transactions, and other financial activity in Workday through completion. Assist with routine financial reconciliation, documentation, and preparation of financial and operational reports. Support adjunct contracts, faculty payments, stipends, and related documentation as assigned. Academic scheduling and program support: Support the Kinesiology Program Chair and Program Manager with class scheduling and course information in University scheduling systems. Compile reports, schedule meetings, maintain program information, and provide administrative support for program projects and initiatives. Catalog and curriculum support: Assist the Kinesiology Program Chair and Program Manager with the annual catalog process and curriculum-related administrative work. Support preparation and routing of curriculum changes and maintain course and program information in University systems. Student support: Provide administrative support for Kinesiology students, including maintaining advising information, assisting with registration-related questions and processes, monitoring enrollment information, and maintaining student program records. Direct students to the appropriate faculty member, advisor, Program Chair, or Program Manager when needed. Faculty support: Provide routine administrative support to Kinesiology faculty, including room reservations, guest parking requests, catering, photocopying, sca