Senior Academic Coordinator at The University of Texas at Austin in Main Campus, UT

Job description

Job Posting Title: Senior Academic Coordinator ---- Hiring Department: Academic Affairs ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt from FLSA ---- Earliest Start Date: Nov 16, 2026 ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: Purpose The Senior Academic Coordinator provides advanced academic administrative and operational coordination for Curriculum & Academic Administration (CAA), with responsibility for recurring undergraduate curriculum, academic program, compliance, committee, documentation, and institutional workflow activities. The position supports implementation of The University of Texas at Austin's new Core Curriculum while coordinating established processes across CAA's broader portfolio, including undergraduate academic program development and modification, catalog and addendum activity, low-producing program review, professional licensure, HB 2504 and public course information, faculty review, and institutional reporting. The Senior Academic Coordinator provides the operational infrastructure needed to ensure established CAA processes are timely, documented, consistently executed, and carried through required approval stages. The position maintains master calendars and tracking systems, coordinates documentation and routine communications, supports faculty and committee review processes, and monitors outstanding actions and deadlines. The position complements, rather than assumes, the strategic leadership, policy and regulatory interpretation, academic approval, substantive Core Curriculum administration, and institutional decision-making responsibilities assigned to the Director, Core Curriculum Manager, executive leadership, and other appropriate decision-makers. The position reports to the Director of Curriculum & Academic Administration and works collaboratively with CAA staff, faculty, colleges and schools, the Office of the Registrar, the Graduate School, UT System, the Texas Higher Education Coordinating Board, and other academic and administrative partners. Must be eligible to work in the US on a full-time basis for any employer without sponsorship. Responsibilities Academic Program and Curriculum Workflow Coordination Coordinate and track established CAA workflows for undergraduate academic programs, certificates, curriculum actions, and catalog implementation. Coordinate workflows for the development, review, approval, and implementation of new undergraduate degree programs, certificates, and other academic offerings. Coordinate timelines, documentation, routing, and follow-up for modifications, reorganizations, and closures of existing undergraduate academic programs. Support CAA responsibilities for integrated and accelerated undergraduate and graduate programs when undergraduate curriculum or degree requirements are involved. Conduct initial administrative reviews for completeness and confirm that required forms, supporting materials, and approvals are present before proposals advance. Maintain status records, approval histories, deadline trackers, and implementation records for academic proposals and modifications. Coordinate established approval workflows involving colleges and schools, the Provost's Office, the Office of the Registrar, UT System, THECB, and other appropriate offices. Support catalog and addendum activities and curriculum-management system workflows, including coordination of approved changes through implementation. Identify overdue items, incomplete documentation, workflow barriers, or matters requiring policy interpretation and elevate them to the Director or appropriate functional lead. Substantive academic review, institutional recommendations, policy interpretation, exceptions, and final academic determinations remain with the Director, executive leadership, and other appropriate decision-makers. Academic Compliance and Institutional Reporting Operations Coordinate recurring acade