Secretary – Operations for Technology / Facilities Departments at Appoquinimink School District in Odessa, DE

Job description

Secretary � Operations for Technology / Facilities Departments POSITION OVERVIEW Under direction of the Executive Director of Safety, Security & Operations, the Secretary will provide clerical, secretarial, accounting and administrative assistance conveying information regarding facilities functions and procedures; and supporting the broad array of services provided to the district. SALARY RANGE The salary range for this role can be found in the provided link: Salary Scales ESSENTIAL DUTIES AND RESPONSIBILITIES The following information is intended to describe the overall nature and scope of the work being performed in relation to the position. This is not a comprehensive listing of all the responsibilities or tasks; other work may be assigned and deemed appropriate: Works closely with Technology Supervisor and the Sr. Coordinator of Facilities on various projects and schedules. Assist in the management of technology and maintenance budgets. Process and maintain purchase requisitions, purchase orders, quotes, invoices, payments, and financial records. Experience with State accounting system "FSF". Performs typing assignments, e.g. correspondence, labels, bulletins, rosters, reports, etc. Compose correspondence, reports and other written documents. Reviewing timesheets, tracking attendance, transfers, new hires, sick leave, bereavement. Manage district wide overtime list and substitute custodian overtime list. Collaborate and arrange meetings with vendors. Schedule appointments, interviews, trainings and maintains up-to-date calendars for administrator(s). Open, sorts, prioritizes mail and other forms of communication and redirects to staff who should act and/or should be kept informed of its contents. Responds to requests (telephone, personal, mail) for information/assistance, exercising independent judgment and discretion. Performs receptionist duties for designated administrator(s) and responds to requests for information/assistance. Maintains and assumes responsibility for records and files. Assumes responsibility for inventory, ordering, and distribution of office supplies/equipment. Operate/Maintain/Train staff on appropriate office equipment. Receives, counts, and secures money, and records transactions, as assigned by the administrator(s). Assists the administrator in developing, compiling and preparing information and reports. Develop priorities, methods and procedures for effective performance of duties and office preparation. Assists administrator(s) in designated, routine administrative tasks. Exercises good judgment and confidentiality in conformance with district policy. Performs administrative secretarial duties, as assigned by administrator(s). MINIMUM QUALIFICATIONS : Below are the qualifications for this position: High School Diploma or GED Certificate (two years of applicable college or business school is preferred). Thorough knowledge of secretarial techniques and office procedures. Excellent interpersonal skills and ability to work with others. Typing skills with accuracy. Proficient Computer skills (e.g. Word Processing, Spreadsheet, Data Management, PowerPoint/or equivalent, Computerized Accounting Package). Proficiency in both written and oral English usage and proofreading. Ability to coordinate workload to meet established schedules/deadlines. Demonstrates ability to make decisions, to work under pressure and to exercise good judgment, discretion, and confidentiality in performance of duties. Ability to coordinate workload to meet established schedules/deadlines. Demonstrates pleasant, cooperative attitude. Demonstrates good attendance record (school or employment). Effective communication skills. PHYSICAL REQUIREMENTS The following provides a brief description of physical requirements for this position: While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important