School Secretary/Clerical Assistant Substitute Pool at Mountain View Whisman School District in Mountain View, CA

Job description

JOB TITLE: School Secretary/Clerical Assistant Substitute Pool JOB SITES: Districtwide WORK DAYS: Monday � Friday 7:30am � 4:00pm RATE OF PAY: $28.64/hour Education/Experience High school diploma or equivalent combination of education and experience. Two years of increasingly responsible and varied experience in general office/secretarial positions preferably in a school setting. Skills/Abilities • Deals effectively with a wide variety of individuals and situations requiring tact, judgement and poise • Works under conditions which include interruptions and specific timelines • Maintains confidentiality of student, staff and family information • Carries out assigned work through completion with minimal supervision; work on several tasks simultaneously • Types at a speed of not less than 50 wpm • Understands and follows verbal and written instructions • Works effectively with children • Demonstrates proficiency using updated software programs and office-related technology • Maintains a standard Red Cross First Aid Certificate • Maintains cooperative working relationships • Complies with the physical/mental demands as described in the ADA profile Knowledge • Of correct English usage, vocabulary, spelling, grammar, punctuation and basic mathematics • Of current office practices, methods and procedures • Of proper telephone and voice mail procedures and etiquette • Of word processing/graphics software, database, spreadsheets and school attendance software Examples of Duties & Responsibilities • Serves as receptionist, dealing with the public both by personal contact and by telephone • Schedules appointments and meetings for the site administrator • Plans and performs a variety of clerical and secretarial tasks, including receiving and screening telephone calls • Assumes responsibility in the school office for public relations • Composes letters and memoranda with minimal instruction • Maintains records of Independent Home Study contracts • Inputs student data on computer system and maintains database • Maintains enrollment and transfer of student records • Schedules new students • Compiles monthly attendance records of staff • Coordinates substitute personnel • Coordinates distribution of school keys • Compiles, duplicates, assembles, and distributes various monthly and annual reports and documents • Maintains Student Body and petty cash accounts • Keeps accurate records of supply budgets, field trip expenses, conference budgets, and fire drills • Maintains personal information, student files, Special Education files, and cumulative records • Keeps files updated, compiles and forwards supply requisitions, equipment for repair, vandalism reports, work orders and emergency preparation information • Maintains supply room, orders and issues supplies as needed • Completes accident reports and forwards them to the proper offices • Assists injured and ill students and calls nurse and/or parent as needed. Prepares reports/logs as needed in connection with injuries or illnesses • Delegates work to students and volunteers working in the school office • Keeps school calendar of events and makes reservations for various groups using school classrooms • Distributes daily mail • Checks office equipment for proper operation • Assists in production of school newsletter • Performs other related duties as assigned ADA Profile Ability to stand and walk for extended periods of time; ability to sit, bend, kneel, perform grasping and handling motions and torso rotations on a continuous basis, lift, carry or move up to 25 lbs., ability to reach in all directions; adequate sight or corrected vision to read printed directions or instructions; hear and speak to communicate with co-workers, students and the public; dexterity of the hands and fingers to oper