School Leadership and Support Specialist at Lexington County School District One in Lexington, SC

Job description

================================================================================================== Position Title: Specialist, School Leadership and Support Department: Instructional Services Reports To: Chief Academic Officer FLSA Status: Non-Exempt ================================================================================================== QUALIFICATIONS: Minimum education level is a high school diploma with two to three years of secretarial, accounting and bookkeeping experience; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities. CERTIFICATES, LICENSES, REGISTRATIONS: Must have current government issued identification TERMS OF EMPLOYMENT: 8 Hours/230 Days Support Staff Salary Scale (Grade 12) The terms of employment detailed in this job description are based on full time employment during the school year. Conditions of employment adjusted for part time employees or individuals who are hired for less than an entire school year. GENERAL SUMMARY: Under general supervision, responsible for providing direct administrative and clerical support to the assigned administrators and programs. Conducts such duties as project management, bookkeeping, word processing, data entry, establishing and maintaining files and records, responding to inquiries from multiple stakeholders, managing calendars, etc. ESSENTIAL FUNCTIONS: Supports and upholds the mission, vision and strategic goals of Lexington County School District One towards increased outcomes for students. Interacts, communicates and collaborates with all stakeholders effectively. Establishes a safe, supportive, positive and productive working and learning environment. Operates general office and technology equipment needed for daily activities. Maintains confidentiality regarding all employee and student information. Participates in all professional meetings and training sessions as required. Requests and maintains materials needed for daily responsibilities and essential functions; provides for safe storage and proper use of all tools, equipment and materials Assists the executive level directors by performing a variety of complex or specialized secretarial and administrative duties. Maintains the calendar and schedule for the executive level directors. Maintains and processes correspondence for the executive level directors. Assists the executive level directors with preparing documents, reports and presentations. Supports administrators in planning, organizing, setting up, and breaking down leadership events and meetings. Manages the technical aspects of the high school course catalog in collaboration with the Executive Director of High Schools and Postsecondary Pathways. Coordinates course numbers/codes, honors applications, innovative course applications, etc. with the District and South Carolina Department of Education. Assists the Executive Director of High Schools and Postsecondary Pathways and school-based graduation coordinators with planning and executing graduation for the District high schools. Makes recommendations for improvements to processes related to course management and other aspects of the job. Conducts a wide variety of bookkeeping duties including, but not limited to, maintaining financial records, recording transactions in subsidiary ledgers, summarizing and balancing entries, transferring data to general ledgers, identifying and correcting incorrect postings, maintaining and coordinating budget related transactions, etc. Receives, verifies and processes purchase orders from schools and/or departments and keys information into computer; verifies purchase orders against invoices for payment; enters fixed asset information into computer systems; communicates with vendors as needed. Maintains files on financial activities. Performs secretarial and clerical duties associated with office activities. Prepares and maintains employment, payroll, benefits and attendance records as assigned. As