Rights Assistant at Scholastic in New York, NY

Job description

Job Description: NOTE: This role is based in New York City and encourages a minimum of two days per week in the SoHo office. Some roles or teams may require additional in-office attendance if the essential functions of the role require it. THE OPPORTUNITY The Rights Assistant supports the day-to-day administrative and operational needs of the Rights & Co-Editions department. Responsibilities include invoice processing, database maintenance, materials fulfillment, workflow coordination, and communication with a global network of publishers, agents, consultants, licensors, and internal stakeholders. The role requires excellent organizational skills, attention to detail, strong customer-service instincts, and the ability to respond effectively to a wide variety of requests and business needs. The ideal candidate is proactive, resourceful, and able to exercise sound judgment when addressing routine and non-routine inquiries. RESPONSIBILITIES Provide general administrative support to an international team, including team calendar management, meeting coordination, note-taking, and other tasks as needed. Prepare and process invoices, track payment status, and maintain accurate records related to deal transactions, ensuring a high degree of accuracy, attention to detail, and timely follow-up. Serve as a key point of contact for incoming inquiries, requests, and approvals from foreign publishers, agents, consultants, licensors, customers, and internal stakeholders; provide timely, professional responses and coordinate requests with appropriate team members as needed. Coordinate the fulfillment of materials, assets, title information, sample requests, for domestic and international partners, ensuring stakeholders receive current materials and accurate information in a timely manner. Maintain department databases, title grids, contact lists, deal records and other resources, ensuring information is accurate, organized, and up to date; conduct research and prepare reports to support business analysis, stakeholder requests, and special projects. Provide operational support for the department's physical office space, including maintaining sample inventories and storage areas, coordinating shipments and mailings to customers and consultants, processing complimentary-copies, and assisting with other materials management tasks. About Scholastic For more than 100 years, Scholastic Corporation (NASDAQ: SCHL) has been meeting children where they are – at school, at home and in their communities – by creating quality content and experiences, all beginning with literacy. Scholastic delivers stories, characters, and learning moments that empower all kids to become lifelong readers and learners through bestselling children’s books, literacy- and knowledge-building resources for schools including classroom magazines, and award-winning, entertaining children's media. As the world's largest publisher and distributor of children's books through school-based book clubs and book fairs, classroom libraries, school and public libraries, retail, and online, and with a global reach into more than 135 countries, Scholastic encourages the personal and intellectual growth of all children, while nurturing a lifelong relationship with reading, themselves, and the world around them. Learn more at www.scholastic.com . Some benefits that we offer: Full suite of health and wellness benefits (including a $0 deductible Medical Plan) Retirement Savings Plan 401(k) with options for both Roth and Traditional Contributions Tuition-Free programs for undergraduate and graduate degrees · Generous Parental Leave Program Employee Stock Purchase Plan (ESPP) with opportunity for discounted stock at a 15% discount Thank you for your consideration in choosing Scholastic. #LI-AR1 Qualifications HOW YOU CAN FIT (Qualifications) Knowledge, Skills, and Abilities: Excellent written and verbal communication skills, with the ability to interact professionally with internal stakeholders and