Research Administrator at UC San Francisco in San Francisco, CA

Job description

Job Summary: The Research Administrator serves as the subject matter expert in Research Administration and uses advanced contracts and grants concepts to independently manage research awards and transactions related to contract and grant management in compliance with both institutional and sponsor policies and in support of Principal Investigators and their labs. The Research Administrator works closely with designated Principal Investigators on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations and a wide range of financial activities. Such activities include but are not limited to purchasing, general ledger reconciliation, processing reimbursements, as well as routine and ad-hoc financial reporting including payroll and non-payroll projections. This position is responsible for independently preparing budget projections for the Principal Investigators (PIs) of contracts and grants, working directly with the Controller’s Office and Contracts and Grants Accounting to process complex transactions, including remedy discrepancies, and take corrective measures as needed. The incumbent assists with the full spectrum of post award services for grants maintained by the department of Cell and Tissue Biology and shows good judgement when working with confidential data. Additionally, the incumbent guides less experienced staff, and has the responsibility of initiating, tracking, and following up with administrative matters within the department or externally (Pre-Award, Central HR, Controller's Office, Contracts & Grants Accounting, etc.). Department Summary: Founded in 1881, the UCSF School of Dentistry has striven to educate the leading practitioners, scholars and faculty members of the next generation. As a leading institution of oral and craniofacial health, our educational programs have grown to include, in addition to our DDS programs, an array of PhD, post-graduate and residency programs. Our student dentists, residents and faculty handle over 120,000 patient visits a year in our comprehensive UCSF Dental Center, and our student staff numerous community-based externship sites. The school is one of the top oral and craniofacial research enterprises in the world, ranked the top dental school in the country in research funding from the National Institutes of Health for 25 years, and home to several leading translational research programs. The Department of Cell and Tissue Biology (CTB) is a basic science department within the School of Dentistry. The department was established in 2005 and includes 11 faculty with primary appointments and 5 faculty with secondary appointments. Additionally, the department is home to numerous postdoctoral fellows as well as graduate students in programs ranging from Biomedical Sciences, Tetrad and Biophysics to Developmental & Stem Cell Biology and Oral & Craniofacial Sciences. Faculty research interests include cell biology, development, metabolism, cancer, immunology and neurobiology. DUTIES & ESSENTIAL JOB FUNCTIONS Identify the functions or tasks that employees in the job perform. The essential functions should state the purpose of the work and the results to be accomplished, rather than how the function is performed. Of the tasks listed , what percentage of time is devoted to each? The more time employees spend on a function, the more likely it is that the function is essential. Generally, include those functions that account for 10% or more of the work, i.e., key items that contribute significantly to the achievement of the job. The functions should add up to 100%. % of time Essential Function (Yes/No) Key Responsibilities (To be completed by Supervisor) 40 Yes Provides post-award financial administration and management for research funds in accordance with organization policy and agency requirements. Independently gathers information as needed to perform financial analysis. Prepares and maintains monthly budget status reports for a