Program Coordinator, Student Insight & Leadership Development at Columbus State Community College in Columbus Campus

Job description

Compensation Type: Salaried ‎ Compensation: $53,581.50 ‎ The Program Coordinator, Student Insight & Leadership Development provides processing, logistics, and administrative support for the College's student clubs and organizations, student voice, and student leadership functions. This position works within the systems, records, schedules, and procedures established and maintained by the Coordinator, Student Insight & Leadership Development. The Program Coordinator processes student organization renewal and registration submissions, conducts first-pass completeness review against published criteria, and prepares assembled files for verification by the Coordinator. This position coordinates the logistics of organization events, involvement programming, and required training sessions, captures participation and attendance records, performs data entry and record maintenance in Cougar Connect and related co-curricular systems, and provides preparation and production support for student insight and continuous improvement reporting. ‎ ‎ ESSENTIAL JOB FUNCTIONS Student Organization, Records Processing & Support Receives and processes student organization renewal, registration, and update submissions, and enters the submitted information into the Coordinator-maintained systems of record. Conducts first-pass completeness review of submissions against published criteria and checklists, identifies missing or incomplete items, and prepares assembled files for verification and status determination by the Coordinator. Tracks outstanding items and issues follow-up reminders to student officers and organization advisors using approved templates and established timelines. Updates officer and advisor contact information within the record as changes are submitted. Files and organizes student organization documentation, including constitutions, officer and advisor agreements, training completion confirmations, event submissions, travel forms, and financial documentation, into the record structure maintained by the Coordinator, and assembles documentation packets in support of reconciliation. Responds to routine inquiries from student officers and organization advisors using published handbook materials, posted procedures, and approved language. Refers questions ofeligibility,standing, policyinterpretation,exception, anddenialto theCoordinator. Prepares routine status lists and standard reports from existing templates at the request of the Coordinator or Director. Event, Involvement, & Training Logistics Coordinates the logistics of student organization events, involvement and recruitment programming, leadership gatherings, and required training sessions, including room and space requests, setup and teardown, materials preparation, signage, supplies, catering and vendor paperwork, and equipment. Builds and maintains registration and sign-up mechanisms, distributes confirmations and reminders from approved templates, and staffs check-in. Captures attendance and participation data at each event and session and enters it into the appropriate record within established timelines. Assembles and distributes session materials and rosters for required compliance and anti-hazing training in support of the Coordinator, who holds scheduling with the Compliance Office and tracks completion. Prepares post-event summaries of registration, attendance, and participation counts for review by the Coordinator and Director. Coordinates event logistics within approved budgets, dates, and parameters, and refers changes to committed dates, costs beyond approved amounts, and new vendor commitments to the Coordinator or Director. Cougar Connect & Records Support Performs data entry and record maintenance within Cougar Connect and related co-curricular systems, including organization pages, membership records, officer rosters, event submissions, and participation entries. Reviews records for accuracy and completeness and corrects routine data errors. Provides first-level us