Program Coordinator at Veolia Environnement in New York, NY

Job description

Company Description Veolia's ambition is to be the benchmark company for ecological transformation. With nearly 230,000 employees worldwide, the Group designs and delivers innovative, useful and practical solutions for water, waste and energy management. Through its three complementary businesses, Veolia contributes to developing access to resources, preserving available resources and replenishing them. In 2021, the Veolia group supplied 79 million people with drinking water and 61 million with wastewater, produced nearly 48 million megawatt-hours and recovered 48 million metric tons of waste. Veolia Environnement (Paris Euronext: VIE) achieved consolidated sales of 28.508 billion euros in 2021. Job Description Position Purpose: The Program Coordinator serves as administrative and operational support for assigned data center commissioning projects for a particular client. This role supports and coordinates various aspects of complex commissioning projects to ensure on-time/budget delivery and client satisfaction. This is NOT a technical field role, success requires strong project management, financial acumen, team relationship skills. Primary Duties/Responsibilities: Administrative tasks for assigned programs - Process administrative requests; maintain project records; support program coordination; ensure compliance with company policies and procedures Project financials and performance - Monitor, and reconcile project budgets; track costs and expenditures; identify budget variances and cost overruns; ensure accurate project profitability tracking; prepare financial reports for leadership and clients Project schedules and milestones - Understand project schedules maintained by PM; monitor project progress against SoW and milestone schedule; maintain communication for project activities across technical teams and sub-consultants.  Documentation and records - Support organization of project files and folders; ensure accurate project records; support project closeout and lessons learned documentation. Project status reports - Develop monthly project status reports; support development of reports for leadership and clients; track key performance indicators; identify trends and issues. Client meetings and program activities - Support client / team meetings and workshops - invites and minutes; prepare meeting agendas and materials; track meeting decisions and action items. Technical teams and sub-consultants - Work with technical Project Managers/Commissioning Managers on milestone / task assignments; communicate assignments and scheduled work. Change orders and contract modifications - Support change order proposals and workflow; track status of pending and approved change orders. Proposal development and pricing - Enter sales leads into Salesforce and support with proposal development; manage proposal process. Process improvement - Support standardized processes and deliverables; collaborate with other Program Managers on cross-program issues. Qualifications Education/Experience/Background: Bachelor's degree in Business, Operations, Project Management, Engineering, or related field (or equivalent work experience). 3+ years of project coordination, operations, or business coordination experience. 3+ years coordinating project budgets, schedules, and financial tracking. 2+ years in a fast-paced, technical environment (data center, commissioning, or similar). Experience with change order management and contract administration. Experience with client program management and stakeholder communication. Experience with proposal development and pricing. Working knowledge of the commissioning process (Pre-Design, Design, Commissioning, Post-Turnover). Experience in AI tools such as Gemini Notebook, chat agents, and/or agent builders. Knowledge/Skills/Abilities: Excellent project coordination and organizational skills. Strong financial acumen and budget management. Excellent written and verbal communication skills. Proficiency with proj