Production Office Manager at Biola University

Job description

JOB DESCRIPTION Snyder School of Cinema & Media Arts (“CMA”) BASIC FUNCTION AND RESPONSIBILITY The Production Office Manager is responsible for running the CMA Production Office, guiding and managing the student production workflow within the Snyder School of Cinema & Media Arts, recognized by Variety as one of the top film schools in the world. Across more than 500 productions annually, this office and role serves as a liaison for students, centralizing the paperwork and logistical support required for student productions. This support includes but is not limited to maintaining the official CMA production handbook, greenlight approval forms, ensuring permits are obtained for off- and on-campus locations, adherence to insurance protocols, routing rental and location agreements, talent agreements, SAG/AFTRA and related guild compliance, equipment protocols, contracts, purchase requisitions, along with ensuring student compliance with Campus Safety and Risk Management’s safety guidelines. In addition, this role assists in the organization and execution of CMA-led live events including, but not limited to, summer film camps, screenings, special guest forums, recruiting events, community activities, student training seminars, alumni and/or faculty events, among others as assigned. ALIGNMENT WITH THEOLOGICAL POSITIONS The person who fills this position must be someone who personally agrees with Biola’s Articles of Faith and Statement of Biblical Principles and who is supportive of the positions taken by Biola as contained in its Eschatology Teaching Position. As such, this person may not speak against or act in a manner inconsistent with these positions during the course of their employment at Biola. ESSENTIAL DUTIES * Oversight of the CMA Production Office, including the student production workflow and supervising the Production Office Coordinator. * Point-person for students to help them navigate through the pre-production greenlight and production approval processes. Evaluate, update as needed, and communicate these processes to students. * Provide logistical support for students throughout the production process, including but not limited to obtaining permits, rental and location agreements, insurance certificates, talent agreements and related guild compliance, equipment protocols, and safety compliance. * Liaison with Risk Management to understand and communicate insurance obligations. Ensure student safety protocols are in place, communicated, and followed. Maintain communication with Risk Management for script pre-clearance when necessary. * Assist in the facilitation of on-campus filming approvals, connecting students with applicable departments, personnel and Campus Safety. * Process student contract requests, whether for locations, equipment, SAG/AFTRA talent, etc. * Process purchase requisitions and reimbursements for student films when applicable. * Maintain a centralized database of all production forms students will need to access. * Manage the hiring of production personnel including SAG/AFTRA talent, independent contractors, etc. Ensure timecards and/or compensation requests are processed on a timely basis. * Maintain a weekly calendar of active productions and assist students with crewing opportunities. * Manage multiple Biola Film Camps per year in conjunction with the faculty instructor. Lead logistics including but not limited to student registration, camper communication, counselor selection and supervision, timecards and/or compensation requisitions, workshop scheduling, guest speakers, excursions, on-campus housing, and meal arrangements. * Liaison with the Production Center and Equipment Room staff to review and approve external equipment rental requests for greenlit projects. * Process all Assignments of Copyrights for student projects. * Liaison with the Legal department with regards to insurance audits and reports. * Manage the archiving of university-owned student production material. Aggregate final cu