Production Coordinator at Barnard College in New York, NY

Job description

If you are a current Barnard College employee, please use the internal career site to apply for this position. Job: Production Coordinator The Production Coordinator provides operational and administrative support for academic, co-curricular, and external events across the College’s three campus theatres: the Glicker-Milstein Theatre, LeFrak Theatre and Minor Latham Playhouse. The Coordinator reports to the Senior Associate Director of Operations in the LeFrak Center for Well Being with dotted-line accountability to Director of Production of the Minor Latham Playhouse and Glicker Milstein Theatre. Job Description: The Coordinator maintains the following responsibilities across the three campus theatre spaces, with additional duties as assigned. Skills, Qualifications & Requirements: Operations Schedule and lead monthly meetings to improve visibility and planning processes across three theatre spaces Support the budget development process; track budgets and expenditures for productions that take place in the LeFrak Theatre, Glicker-Milstein Theatre, and Minor Latham Playhouse Manage relationships and contracts with vendors (in collaboration with Theatre Department where appropriate), licensing agencies (incl. performance rights for select campus performances), third-party space renters, and part-time production staff) Participate in the outfitting and maintenance of theatre spaces in the Barnard Theatre Department, including the procurement of set materials and equipment purchases and upgrades Schedule the use of campus theatre spaces in consultation with key campus partners, external partners/renters, and other internal/external stakeholders Create and implement internal policies for scheduling of spaces by faculty, staff, and students (including recognized student organizations) in collaboration with Events Management and other stakeholders Liaise with relevant Columbia University offices as appropriate Ensure effective and safe use of the theatrical spaces, including onboarding of any outside production staff as appropriate Provide semesterly administrative support for Theatre Department auditions Attend production-related staff meetings and take notes Reconcile weekly box office revenue and maintain POS equipment and software Event Management Manage ticketing for productions, including the creation of event pages and tickets and facilitating ticket sales, refunds, and customer service; hire and oversee student workers to support events and productions Manage campus access process for all ticket-holders and other guests Coordinate with Events Management, Facilities, CARES, and other cross campus teams to ensure smooth planning and execution of events and performances Manage audience movement and safety at performances, maintaining fire safety certification Serve as a primary on-site point of contact for events Support post-performance receptions Publicity Support publicity for productions, including the management of community engagement lists, in direct coordination with Barnard Communications Assist Senior Associate Director of Operations to create and implement systems for streamlining communications across theatrical venues on campus Coordinate the production of marketing and other collateral materials with Barnard Communications as appropriate Arrange for the archiving of production photos and videography, liaising with appropriate stakeholders Skills and Qualifications: Required Qualifications Bachelor's degree 3-5 years of experience in theatrical or event production Availability to work evenings and weekends Preferred Qualifications Bachelor’s degree in theatre, event production and management, non-profit management or similar field Experience working at college or university Knowledge of at least one area of technical theatre (i.e. sound, lighting, etc.) Skills and Abilities Strong time management and task prioritization Excellent written and verbal communication Experience working with and aptitude for learning new