Procurement Officer at Old Mutual in Blantyre

Job description

Lets Write Africa's Story Together! Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this. Job Description This role acts as the ¿gatekeeper¿ responsible for the maintenance and procedures that dictate the workings of the operational procurement function and the day-to-day management of the purchase order process across OMEM business units. The role is individually accountable for achieving results through own effort. Responsibilities Procurement Achieve specific procurement goals within area of responsibility. May also involve working to improve established procurement procedures. Contract Requirements Identify contract requirements and write specifications for a small portfolio or area of the business for existing contracts and/or new contracts. Contract Management Deliver required outcomes by coordinating activities of subcontractors and suppliers and acting as a primary point of contact for them while working within an established contract management plan. Data Collection and Analysis Collate and analyze data using preset tools, methods, and formats. Involves working independently. Document Preparation Organize and prepare complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for special reports. Sourcing Collect and analyze the key cost drivers, market dynamics and issues, areas of innovation, and alternative suppliers for a low-risk area with many alternatives and minimum costs to change, in consultation with relevant functions to provide solid market information for decision-making. Cost Accounting Evaluate costs and identify variances or opportunities to improve profitability for more senior colleagues. Information and Business Advice Resolve queries from internal or external customers or suppliers by providing information on complex processes and the related policies, referring issues to others where necessary for interpretation of policy. Operational Compliance Identify, within the team, instances of noncompliance with the organization's policies and procedures and/or relevant regulatory codes and codes of conduct, reporting these instances and escalating issues as appropriate. Stakeholder Engagement Assist with stakeholder engagement by arranging actions, meetings, events, and supporting materials to promote stakeholder understanding and commitment. Personal Capability Building Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching; gain or maintain external professional accreditation, where relevant, to improve performance and fulfill personal potential. Maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media. Locating sources for supplier and service to achieve value for money. Maintaining relationship with suppliers and negotiate for best deals with vendors to get best prices. Developing and implementing procurement best practice strategies and policies. Ensuring compliance to systems and procedures on procurement and supply management. Ensuring compliance and governance for procurement behaviour. Identifying cost savings/cost avoidance opportunities and implementing change management processes to shift organisational procurement behaviour to achieve value for money. Engaging business units and strategic stakeholders to maintain relationships that assist the procurement strategy. Continuously driving process improvement to achieve operational excellence. Monitoring and scanning external sources of data and share with management. Responsible for evaluating suppliers, products, and services and market surveillance for goods and services Risk and compliance management of the Procurement Department. Resolution of supplier’s queries Responsible for internal and exter