Post-Production Project Manager, Photo at Figs in Santa Monica, CA

Job description

We’re looking for a highly organized, solutions-oriented Post-Production Project Manager, Photo to oversee the end-to-end photo post-production workflow across our Retouching Team. Sitting within Brand Operations, this role will serve as the central liaison between Retouching, Project Management, Art Direction, Design, Production and internal and external partners. This person will own retouching operations, resource planning, timelines, agency coordination and digital asset management, ensuring assets move efficiently from capture through retouching, approval, delivery and archival. The ideal candidate understands both the creative and operational sides of post-production and can anticipate bottlenecks, establish scalable workflows and provide visibility across all active campaigns and launches. What You’ll Do Post-Production & Retouching Operations Own the end-to-end post-production workflow across eCommerce, campaign, editorial, retail, social and marketing photography. Manage projects from photography handoff through retouching, approvals, final delivery and archival. Build schedules aligned with campaign and launch calendars while maintaining visibility across all active workstreams. Ensure assets are delivered accurately, efficiently and in line with creative and brand standards. Capacity & Resource Planning Maintain a centralized view of internal retoucher, freelancer and agency workloads. Forecast resource needs based on upcoming shoots, launches and asset volume. Balance assignments across internal and external resources based on complexity, timing and capacity. Identify bottlenecks early and recommend additional resources or priority adjustments when needed. Ensure high-priority projects do not unintentionally compromise other active workstreams. Timeline & Dependency Management Establish post-production milestones, handoff dates and delivery expectations for every project. Track dependencies including image selects, shot lists, retouching notes, creative direction, product information and approvals. Follow up with upstream teams and escalate late inputs that may affect delivery. Partner with stakeholders to adjust scope, resources, priorities or timing when schedules become compressed. Ensure post-production needs are considered during initial project planning. Cross-Functional Project Management Serve as the primary point of contact for photo post-production across Creative and cross-functional teams. Partner with Art Directors, Producers, Photographers, Project Managers, Marketing and other stakeholders. Establish clear ownership of selects, retouching notes, asset preparation, approvals and delivery. Create visibility across Project Managers so the full post-production workload can be evaluated holistically. Communicate project status, risks, priorities and resource needs to creative leadership. Keep retouchers focused on skilled creative work by minimizing unnecessary administrative tasks. Retouching & Agency Management Manage work across internal retouchers, freelancers and external agencies. Determine which projects should remain in-house or be outsourced based on creative complexity, volume, timing and capacity. Coordinate agency handoffs, including selects, briefs, references, retouching notes and delivery expectations. Track progress, revisions, approvals, final delivery and external partner utilization. Support the onboarding and management of new post-production partners. Digital Asset Management Own the organization and lifecycle of creative assets from ingestion through delivery and archival. Establish and maintain file naming conventions, folder structures, metadata, taxonomy and version control standards. Ensure approved assets are uploaded, tagged, organized and searchable within Dropbox and GlobalEdit. Maintain clear distinctions between working files, review files, approved masters and final deliverables. Manage outdated, duplicate or incorrect versions to prevent improper asset use. Oversee asset