Post-Production Coordinator - Expression of interest at Rodeo FX

Job description

Please note that this posting is an expression of interest only and is not an active role at this time. We are always happy to connect with talented candidates for future opportunities. We are open to different types of collaboration, including permanent, temporary, and freelance contracts. If you are interested in working with us, we encourage you to apply and share your profile. Position Summary Reporting to the Executive Producer, the Post-Production Coordinator supports Executive Producer and Producer in the day-to-day coordination of advertising post-production projects, from project award through final delivery. The Post-Production Coordinator is responsible for the operational tracking of projects, including shots, tasks, schedules, review sessions, feedback, turnovers and deliverables. The role ensures the timely and accurate flow of information between production teams, supervisors, artists, vendors and clients. The Post-Production Coordinator also independently manages selected smaller-scale or recurring assignments, including technical revisions, format adaptations, new versions and the reopening of previously completed projects. Acting as a central point of coordination, the role contributes directly to on-time delivery, quality control and operational efficiency, allowing Producers and the Executive Producer to remain focused on client relationships, financial management and the creative vision of each project. Key Responsibilities Project Coordination and Tracking Coordinate the day-to-day execution of post-production and VFX projects from project award through final delivery. Track the progress of shots, tasks and assets throughout the production pipeline, from initial turnover to final delivery. Maintain accurate and current project information in production tracking tools such as ftrack, ShotGrid or an equivalent platform. Build, update and communicate project schedules, milestones and delivery calendars in collaboration with Producers and the Executive Producer. Prepare and distribute clear status reports for Producers, Supervisors, internal teams and, when required, clients. Independent Coordination of Smaller-Scale Projects Independently manage selected smaller-scale or recurring projects from initial request through final delivery. Coordinate technical revisions, format adaptations, new versions and the reopening of previously completed projects. Clarify project requirements, timelines, technical specifications and expectations with the relevant stakeholders. Coordinate the resources required to complete assigned projects. Review Sessions and Feedback Management Schedule and coordinate dailies, internal reviews, client review sessions and project status meetings. Prepare the materials, links, versions and information required for review sessions. Take detailed notes during review sessions and translate Supervisor and client feedback into clear, precise and actionable instructions for artists. Follow up on comments, approvals and requested changes to ensure that they are addressed within the required timelines. Turnovers, Versions and Deliverables Coordinate turnovers, submissions and deliveries between clients, internal teams and external vendors. Manage file uploads, downloads and the exchange of production materials. Verify that incoming materials are complete, accessible and compliant with established requirements. Ensure delivery packages meet the required technical specifications, formats, resolutions and naming conventions. Communication and Liaison Act as a day-to-day operational point of contact between Producers, Project Managers, Supervisors, artists, post-production teams, vendors and clients. Maintain clear, proactive and consistent communication regarding priorities, schedules and project status. Keep client-side contacts informed of project progress in accordance with direction from the Producers. Schedule and coordinate internal and external post-production meetings. Administrative and Resou