Post Award Analyst (Temporary) at Texas Christian University in TCU Main Campus

Job description

Job Summary: The Post Award Analyst manages non-financial post-award administration for sponsored grants and contracts. Provides support to research faculty and project teams for: financial monitoring of active awards, forecasting, financial compliance assistance, coordinates award setup, payroll and expenditure assessment and support, budget adjustments, and support and tracking of closeout activities. Ensures transactions and award actions comply with sponsor terms, federal and state requirements, and University policies and procedures. Duties & Essential Job Functions: 1. Establishes and maintains sponsored awards and projects in award management systems, including award terms, budgets, reporting requirements, cost-sharing obligations, and other account setup parameters. 2. Participates in award kickoff activities and serves as a post-award resource to principal investigators (PIs) and project teams, providing guidance on appropriate use of sponsored funds, financial management responsibilities, and applicable award requirements. 3. Conducts routine review of sponsored project expenditures and budgets; analyzes expenditure queries, payroll distribution and commitments, available balances, and project burn rates; forecasts future spending and identifies financial issues requiring follow-up. 4. Communicates with PIs regarding spending patterns, budget-to-actual activity, projected balances, project-period limitations, and alignment of expenditures with the approved scope of work. 5. Reviews and coordinates post-award financial transactions and adjustments, sponsor prior-approval requirements, including cost transfers, payroll-related documentation, budget revisions, re-budgeting requests, carryover requests, and other award modifications, monitors requests through completion and ensuring appropriate supporting documentation and compliance with sponsor and University requirements. 6. Monitors award compliance requirements and administrative deadlines throughout the award lifecycle, including non-financial reporting milestones, and other sponsor or University requirements. 7. Coordinates post-award matters among Sponsored Programs, PIs/project teams, Human Resources, Accounts Payable, Research Accounting and Finance, and other University offices to resolve issues and support timely, accurate award administration. 8. Supports the issuance and ongoing administration of subawards, including coordination of required documentation, invoice review/approval routing, monitoring, and closeout activities consistent with award terms and University procedures. 9. Assists with award closeout activities; monitors awards approaching end dates; follows up on outstanding expenses and commitments, and ensures financial and administrative requirements are completed timely. 10. Supports post-award system implementation and process improvement activities, including PeopleSoft testing, transition planning, workflow development, documentation of procedures, and user support/training for PIs and Sponsored Programs staff. 11. Maintains accurate post-award records and creates clear, professional written communications, reports, and documentation in accordance with established procedures and quality standards. 12. Manages, leads, and completes special projects as assigned. 13. Performs other related duties as assigned. Required Education & Experience: • Bachelor’s degree. • Four years of research and/or research administration experience in a university setting. Preferred Education & Experience: • Experience managing post-award activities for a portfolio of sponsored grants and contracts. • Experience with sponsored-project financial systems, preferably PeopleSoft or a comparable enterprise research administration/financial system. Required Licensure/Certification/Specialized Training: • None Preferred Licensure, Certification, and/or Specialized Training: • Certified Research Administrator (CRA), Certified Financial Research Administrator (CFRA), or com