Portland Center Student Operations Assistant at Oregon State University

Job description

Important Notifications: Application Deadline: When applying, please keep in mind this posting will close at 11:59 pm the night before the posted "end date". Applications MUST be submitted prior to this deadline. Current Employees: Do not apply via the OSU Career site. Instead, please login to your regular Workday account and visit the Jobs Hub to apply. - Department: OSU Portland Center Special Instructions to Applicants: When applying you will be required to attach the following electronic documents: ● A Resume ● A Cover Letter For additional information please contact: Ryan Johnson at Ryan.johnson@oregonstate.edu We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. Note: All job offers are contingent upon Human Resources final approval Job Description: This recruitment will be used to fill two (2) part-time (a maximum of 24 hours per week) Student Operations Assistant for the Portland Center at Oregon State University (OSU). Join the team at Oregon State University’s Portland Center – a dynamic, public-facing hub for academic programs, industry engagement, community partnerships, and university events in the heart of downtown Portland. This role is ideal for a student who enjoys working with people, takes initiative, and wants hands-on experience in operations, event support, customer service, and professional office environments. As one of the first points of contact for students, faculty, community partners, and guests, you’ll serve as an ambassador for OSU while gaining valuable, transferable skills in communication, organization, and problem-solving. What You’ll Gain Professional customer service and front-desk experience Event and program support experience Exposure to university operations and facility management Communication and relationship-building skills Experience working with faculty, community leaders, and industry partners Administrative and organizational skills Problem-solving and independent decision-making experience This position is especially valuable for students interested in business, communications, event planning, nonprofit management, higher education administration, public service, or hospitality. Position Duties: 65% Administrative & Customer Experience Support Welcome and direct students, faculty, staff, and community guests in person, by phone, and via email Serve as a professional and welcoming presence representing Oregon State University Support classes, meetings, and special events (room setup, catering set up, technology prep, cleanup, etc.) Assist faculty with classroom preparation Monitor and order supplies using OSU’s eProcurement system Process and distribute incoming mail Assist with building access, hours, and general operational inquiries Provide additional operational support as needed 35% Facility Support & Maintenance Help maintain a clean, organized, and professional facility environment Clean surfaces such as tables, equipment, and whiteboards Submit service requests through building management portal (maintenance, recycling, surplus, etc.) Assist with light maintenance and organization tasks as needed Transferable Skill Development OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career-readiness skills in the primary areas below: Communication, Critical Thinking, Teamwork, Professionalism Qualifications: Full Employment Eligibility Requirements can be found here: https://hr.oregonstate.edu/student-employment-manual/500-employment-eligibility-requirements Must be academically enrolled in a high school, community college, o