Physical Security Project Specialist at Ryder

Job description

Job Seekers can review the Job Applicant Privacy Policy by clicking here . Job Description : Summary The Physical Security Project Specialist leads security system installation and service projects across the enterprise, from planning through closeout. Within approved scope, budget, security standards, and delegated authority, this role manages schedules, spending, and vendor commitments; coordinates resources and customer communications; and maintains accurate project records. Working with overall project leads, internal teams, customers, and vendors, the coordinator identifies risks, implements mitigation plans, independently resolves day-to-day issues, and escalates decisions beyond delegated authority with recommended solutions and their impacts. The role provides timely updates to support on-time delivery, quality, and customer satisfaction. Essential Functions Lead the Physical Security portion of assigned projects from planning through closeout; manage vendors, schedules, critical milestones, and spending within approved project scope, budget, and security standards. Track schedule and cost variances and escalate those requiring approval. Identify project risks and dependencies, implement mitigation plans with vendors and internal stakeholders, and independently resolve day-to-day issues within delegated authority. Responsible for making decisions within the approved scope, budget, and security standards. Keep internal stakeholders and assigned resources informed of project status, upcoming milestones, risks, and decisions or support needed. Attend project calls with vendors and internal teams; document decisions, action items, and follow-up commitments. Maintain an organized archive of project correspondence, photos, designs, vendor agreements, and closeout documentation; manage passwords in accordance with company policy. Ensure version control, naming conventions, and document retention align with company standards. Review aging requests, service tickets, and projects; follow up with vendors or internal stakeholders as needed. Create and maintain vendor dashboards to track commitments and progress. Publish and improve internal dashboards and reports that summarize project and service activity for leadership and project teams. Verify project and service closeout, including site confirmation, final invoicing, and updated records. Additional Responsibilities Create and manage purchase orders (POs); support recurring monthly revenue (RMR) processes. Coordinate vendor invoicing for RMR, projects, and service tickets; follow up on past-due balances. Reconcile invoice discrepancies with vendors and internal finance and accounts payable (AP) teams. Skills and Abilities Organize competing priorities, adapt to changing needs, and follow through to completion, both independently and as part of a team., Required Build productive relationships across organizational levels, communicate clearly, and obtain timely responses from vendors and stakeholders., Required Validate data, identify trends and dependencies, and investigate discrepancies. Independently resolve day-to-day issues within delegated authority; recommend solutions and escalate decisions beyond that authority with their scope, budget, schedule, and security-standard impacts., Required Maintain accurate, complete records; apply document-control standards consistently; and identify opportunities to improve tracking and reporting processes., Required Exercise discretion with sensitive site, vendor, and security information; follow Ryder requirements for authorized access, credential protection, records retention, approved procurement, and ethical supplier relationships., Required Qualifications Bachelor's Degree in Business, Construction, or a related field, or 3 years of professional experience in security or a related field, including project coordination, operations, or vendor management., Required One (1) year to Three (3) years or more in Project coordination, Requir