Personal Assistant at Deloitte New Zealand in Christchurch

Job description

The impact you'll make: Travel and Event Coordination: Anticipating and coordinating travel logistics, accommodations, and meeting arrangements, with added support for internal and external events.  Financial Administration: Handling expenses, processing of invoicing for Partners, and supporting the wider team with financial processes. Diary Management: Proactively managing schedules, ensuring efficient meeting arrangements, and swiftly resolving any potential conflicts. Systems Management: Updating and maintaining vital business applications such as CRM, time management, and billing systems.  Document Excellence: Preparing, formatting, and quality assuring high-calibre client deliverables. Ensuring consistency, accuracy, and alignment with firm standards using Microsoft PowerPoint, Word, and other business applications. Culture Leader: Actively contributing to office culture development, driving initiatives, and assisting in effective communication management.  Efficiency Enhancement: Developing and maintaining streamlined office systems to optimize productivity.  Communication Liaison: Proactively managing correspondence and inquiries with professionalism and accuracy, ensuring prompt responses.  Collaborative Integration: Collaborating seamlessly with fellow support team members across the organization.  Events and Meeting Management Support; this may include supporting Partners with logistics, material and content and ensuring the event/meeting is a success.  Office-wide Support: Providing delivery support to the broader office administration group, such as providing support for full office events.  Your expertise: Previous experience in a similar role, with a professional but also personable character. Strong organisational skills, seasoned at multitasking, prioritisation and juggling competing priorities.  Exceptional attention to detail and the creative use of initiative in forward planning.  Strong client focus with the ability to communicate to a variety of stakeholders.  The ability to build a network of strong working relationships both internally and externally.  Proficiency across Microsoft Office.  Demonstrated commitment to continuous learning and development. So, who is Deloitte in Aotearoa?   We are driven to create an impact that matters at every opportunity. Supported by a strong leadership team  and member firms from over 150 countries across the globe, Deloitte New Zealand is in the business of solving complex problems.   Over our 175-year history, we have built a reputation for impactful delivery across audit and assurance, consulting, financial advisory, risk advisory, tax, and technology services.   Deloitte in Aotearoa recognises the uniqueness of our country identified in our founding document, Te Tiriti o Waitangi. We uphold our responsibility(s) to the founding document and acknowledge Māori as the Tangata Whenua/Indigenous people.   Our workplace and culture  We are driven by our desire to create positive outcomes for our clients, communities, and people.  Our purpose is to make an impact that matters. Everything we do is with intent - the intent to make a meaningful difference.  Our shared values are at the heart of everything we do. Living these values, including ‘taking care of each other’ and ‘fostering inclusion’, is essential to ensuring everyone feels included at work and able to reach their full potential.   For us to succeed and thrive as an organisation, we understand the importance of creating a culture where diverse perspectives matter and where everyone is given an equal opportunity to grow and develop.  Deloitte New Zealand rewards  We hold a simple belief – that our people’s hard work should be recognised and rewarded beyond their remuneration.  We have reimagined what ‘work’ looks like and how we can empower all our people to create a work experience that