People Rewards & Analytics Specialist at Dialectica in Attica

Job description

About the Role We are seeking a People Rewards & Analytics Specialist to keep Dialectica's HR data, reporting, and benefits running accurately and smoothly. You will own the employee masterfile and HR system data, produce regular people and employee-cost reports, and administer our benefits programs, including the medical and savings plans. Working closely with People Operations, Finance, and external providers, you will be the go-to person for reliable people data. This role suits someone hands-on and detail-oriented who enjoys clean data, well-run processes, and getting the numbers right every time. Key Responsibilities HR Data & Masterfile: Employee Masterfile: Own and maintain the employee masterfile, ensuring all personal, contractual, compensation, and benefits data is accurate, complete, and up to date. HRIS Administration: Maintain employee records in our HR tool (Hibob), processing new hires, salary changes, bonuses, and leavers promptly and consistently. Data Audits & Reconciliation: Run regular data checks and reconcile Hibob, payroll, and Finance records each month, identifying and correcting discrepancies. Benefits Administration: Medical Plan: Administer the company's group medical insurance plan, handling enrollments, changes, and terminations, and supporting employees with coverage and claims queries. Savings Plan: Administer the company savings plan, managing participation, contribution changes, and monthly contribution data with providers and payroll. Other Benefits: Manage the administration of other employee benefits, such as life insurance, meal vouchers, and wellbeing perks, ensuring joiners, leavers, and changes are processed on time. Provider & Invoice Management: Act as the day-to-day contact for benefits providers and brokers, and check monthly invoices and premiums against the masterfile before approval. Employee Cost: Employee Cost Reporting: Prepare monthly employee cost reports covering salaries, employer contributions, bonuses, and benefits, broken down by entity, department, and cost centre. Finance Support: Provide Finance with accurate people-cost data for month-end close, accruals, forecasts, and budget inputs, and explain month-on-month variances. System Reporting: Standard Reporting: Build and run recurring reports from Hibob and other systems, covering headcount, joiners and leavers, turnover, leave, and benefits participation. Ad Hoc Requests: Respond to data and reporting requests from the People team, Finance, and leadership quickly and accurately. Records & Compliance: Keep well-organised records and documentation for internal and external audits, and document processes so they are easy to follow and improve. What We Are Looking For 3+ years of experience in HR Operations, HR Data, or Compensation & Benefits administration, ideally in an international environment. Expertise: Hands-on experience with HRIS data management (Hibob a plus) and benefits administration, including group medical and savings or pension plans, plus a good understanding of payroll elements and employer costs. Numerical Mastery: Strong Excel/Google Sheets skills and a precise, methodical approach to data. Communication: Fluency in English with the ability to explain benefits, data, and cost figures clearly to employees and non-experts. Excellence: High professional standards for confidentiality, accuracy, and attention to detail. What you will get Competitive base salary with additional performance incentives. Coverage under the company’s collective health insurance plan. Hybrid work model & extra personal/flex days and paid volunteer days a year for your favourite cause. Company-sponsored team-bonding events. Weekly health & wellness activities, healthy breakfast, snacks and beverages. Entrepreneurial culture and amazing coworkers! Opportunities to develop new skills and progress your career in a highly multicultural team within a global organization. About Dialectica Dialectica is an information services company