Payroll Specialist at RxSight in Aliso Viejo, CA

Job description

Description RxSight® is an ophthalmic medical technology corporation headquartered in Aliso Viejo, California that has commercialized the world’s first and only adjustable intraocular lens (IOL) that is customized after cataract surgery. The company’s mission is to revolutionize the premium cataract surgery experience by allowing surgeons to partner with their patients to achieve optimized results for every unique eye. OVERVIEW: The Payroll Specialist is responsible for the accurate and timely processing of weekly and semi-monthly payroll, payroll tax compliance, and benefit deduction reconciliations. This role supports payroll operations, maintains data integrity within HRIS systems, and collaborates cross-functionally with Human Resources, Finance and Accounting to ensure compliance, accuracy, and strong internal controls. Payroll-related journal entries are prepared and posted by the General Ledger team; this position provides the underlying payroll data, allocations, and reconciliations that support those entries. This position plays a key role in supporting payroll execution while adhering to established review and approval processes. This is an onsite position at our headquarters in Aliso Viejo, CA so candidates must reside in or near this city. Requirements ESSENTIAL DUTIES AND RESPONSIBILITIES: Payroll Processing Process accurate and timely weekly and semi-monthly payroll using HRIS/payroll systems. Review and validate timecards, PTO requests, and payroll adjustments for completeness and accuracy in a SOX compliant environment Execute employee termination payroll processing, including final pay calculations, in accordance with company policy and required approvals. Maintain payroll data integrity within HRIS systems, ensuring accurate employee setup, changes, and updates. Oversee the payroll email inbox, ensuring timely responses, proper delegation, and resolution of inquiries. Payroll Tax & Reconciliations Research and resolve federal, state, and local payroll tax notices, including correspondence with tax agencies Open and maintain state withholding, SUI, SDI, and local tax accounts across multiple jurisdictions Monitor annual federal and state tax rate changes and compliance requirements, and proactively update payroll systems accordingly Perform year-end payroll duties, including W-2 and W-3 review, annual reconciliations, and year-end checklists Perform payroll reconciliations, including tax liability, quarter-end, and year-end reconciliations, and reconcile payroll registers against general ledger accounts Prepare payroll reports, including headcount reports, tax liability summaries, variance reports, and ad hoc reporting for Finance, HR, and leadership as needed Support payroll-related month-end close by providing the payroll register, departmental allocations, accrual data, and supporting schedules to the General Ledger team. Support internal and external audit requests related to payroll. Benefits & Deduction Administration Review and reconcile benefit contribution imports, payroll deductions, and carrier invoices to ensure accuracy and data integrity Identify and resolve discrepancies between HRIS, payroll, and benefit carrier systems in a timely manner Apply pre-tax and post-tax benefit deduction types correctly, including their impact on employee net pay and payroll tax calculations Cross-Functional Support Collaborate with Human Resources, Accounting and Finance to ensure accurate payroll processing and employee data management. Support process improvements and documentation efforts related to payroll operations. Partner with the General Ledger team on month-end close by supplying payroll data and reconciling payroll registers and liability accounts to the general ledger. Escalate complex payroll issues to management as appropriate. REQUIRED KNOWLEDGE, SKILLS AND ABILITIES: Proficient in multi-state and multi-jurisdiction payroll processing using HRIS systems such as Paylocity, ADP, UKG, Paychex, or simila