Payroll Associate at Pender County Schools in Burgaw, NC

Job description

TITLE: Payroll Specialist (Office Support Associate) PRIMARY FUNCTION: Process payroll transactions for over 1000 employees as part of the Finance Department of Pender County Schools. A Variety of complex activities connected with the management of payroll are performed. The employee must select and apply appropriate actions based on established policies, standards and procedures involving payroll with a high degree of accuracy. It is generally necessary for the employee to analyze facts to determine which policy/procedure to apply. The employee works with minimum level of direction and is expected to seldom make errors in completing payroll duties. QUALIFICATIONS: • Valid NC Driver's License • NC school district payroll and LINQ software experience preferred EDUCATION / EXPERIENCE: • Associates or Bachelors degree in Accounting, Business or related field preferred • Graduation from high school and any equivalent combination of training and experience which provides the required knowledge, skills and abilities ESSENTIAL FUNCTIONS: • Prepare monthly payrolls for multiple schools and sites by established deadlines • Answer phone calls and emails in response to requests for information related to payroll programs. • Calculate hourly and overtime rates of pay • Monitor payroll data using various reports and queries • Process and verify payroll data for all assigned schools • Prevent overpayment of prepaid employees in coordination with school treasurers • Update pay tables (typically annually, depending on state budget approval) • Process new hire, assignment change, leave of absence and separation staff actions submitted by HR • Ensure proper budget coding for all payroll entries • Monitor and post leave for approved leaves of absence • Print, review and verify payroll proformas for multiple pay groups • Submit budget adjustment (202) requests to the Budget Analyst • Process requests submitted through timekeeper (time adjustments, tax withholding changes, address/phone number updates) • Update employee deductions as directed by the Benefit Coordinator. Assist in identifying and correcting deductions as needed. • Investigate and correct employee data on a regular basis (dates of service, old leave balances, etc.) • Process supplemental pay (longevity, incentive pay, bonuses, etc.) • Correct and submit NC Retirement (Orbit) Error spreadsheet • Complete procedures to close fiscal year and prepare any requested info for annual audit • Attend and actively participate in workshops, seminars and regular staff meetings to improve competency and provide training and updates to staff as needed. • Perform other tasks as needed in the finance department. KNOWLEDGE, SKILLS AND ABILITIES: • Ability to use correct grammar, spelling, punctuation and business English in spoken and written form • Operational knowledge of common office equipment (copier, fax, adding machine, etc.) • Computer literacy including word processing, database, spreadsheet programs and payroll software. • Ability to solve problems and deal with a variety of variables where limited standardization exists and procedural policies change often. • Strong and effective organizational skills • Travel as needed between schools / other PCS sites and occasionally to out of town conferences • Ability to work in a high stress environment in a shared office • Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Compute rates, ratios and percentages. • Ability to interpret a variety of information provided in written, oral or schedule form REPORTS TO: Chief Financial Officer PHYSICAL DEMANDS: The employee is regularly required to sit, stand, and walk. The employee frequently is required to reach with hands and arms, and must regularly lift and/or move up