Payroll Analyst at UW in Seattle, WA

Job description

Job Description The Department of Neurology has an outstanding opportunity for a Payroll Analyst to join their team. About this Opportunity Reporting to the Human Resources Department Manager, the Payroll Analyst is responsible for administering and overseeing complex payroll, compensation, and leave activities for Department of Neurology faculty, staff, and trainees. This position serves as a departmental subject-matter expert on payroll and compensation administration and is responsible for ensuring employees are paid accurately, timely, and in compliance with University, School of Medicine, state, and federal requirements. In addition to operational payroll responsibilities, the position conducts HR and workforce analytics to support departmental planning and leadership decision-making. This includes compensation and internal equity analysis, workforce and turnover metrics, internal auditing, employee service and milestone data, and other HR reporting and analysis. Key Responsibilities Payroll & Leave Management – 50% Manage complex payroll activities for Department of Neurology faculty, staff, and trainees by independently performing payroll review, reconciliation, statistical and data analysis, and problem resolution. Ensure payroll transactions are accurate, timely, and compliant with University, School of Medicine, state, and federal requirements. Identify discrepancies and independently research and resolve complex payroll issues. Manage and analyze faculty and staff compensation actions, including salary changes, costing allocations, hospital funding, practice plan compensation, additional compensation, temporary pay increases, retention increases, and other compensation elements. Maintain a comprehensive understanding of School of Medicine faculty compensation structures and analyze changes to faculty compensation and distributions, including X/Y/Z salary components, clinical and administrative compensation, costing allocations, hospital funding, and other applicable compensation elements. Exercise independent judgment and advanced analytical skills to research complex payroll, compensation, and leave questions and recommend accurate, compliant, and fiscally responsible solutions. Review payroll and compensation transactions for accuracy and consistency with approved appointment, salary, FTE, funding, and compensation documentation. Serve as a departmental resource for faculty, staff, managers, and leadership regarding payroll, compensation, and leave policies and procedures. Provide guidance to faculty and staff regarding leave options and associated payroll impacts, including FMLA, Washington Paid Family and Medical Leave, unpaid leaves of absence, FTE changes, and other leave programs based on the applicable employment category. Coordinate complex payroll and leave matters with central UW and School of Medicine partners as appropriate and ensure necessary departmental documentation and approvals are maintained. Establish and maintain controls and tracking mechanisms to ensure payroll and compensation actions are completed accurately and within required deadlines. Reports, Analysis & Process Improvement – 20% Develop and maintain centralized tracking mechanisms to monitor payroll components, compensation elements, leave activity, funding changes, and related transactions for Department of Neurology faculty, staff, and trainees. Prepare recurring and ad hoc reports and perform comparative and trend analyses related to payroll, compensation, leave, and other HR activities to support departmental planning and decision-making. Conduct in-depth analyses of payroll, compensation, and leave processes to identify risks, discrepancies, inefficiencies, and opportunities for improvement; recommend and implement appropriate solutions. Develop and maintain internal controls, standard operating procedures, and departmental workflows to ensure payroll, compensation, and leave processes are accurate, efficient, and compliant with