Part-time Sanford Harmony Clubhouse Coordinator at National University in San Diego, CA

Job description

Compensation Range: Hourly: $24.86 - $32.32 Position Summary Candidate must reside in San Diego, CA, and be onsite at the Sanford Harmony Family Clubhouse Monday - Friday, 8:30 - 2 PM. The Sanford Harmony Family Clubhouse Coordinator supports National University Sanford Learning by coordinating meetings, planning and executing events, and providing operational support for the Sanford Harmony Family Clubhouse at the NU Spectrum Campus. This role serves as a central point of coordination for internal and external engagements, ensuring seamless event logistics, exceptional guest experiences, and efficient day-to-day operations. The Coordinator partners across teams and with National University to manage calendars, coordinate meeting logistics, oversee facility scheduling and event support, and help deliver high-quality experiences that strengthen relationships with educators, partners, and community stakeholders. Through strong organizational skills, attention to detail, and customer-service mindset, this role contributes to the successful execution of strategic initiatives and ongoing success of the Sanford Harmony Family Clubhouse. Essential Functions: Functions as the main point of contact from the Sanford Learning Team to book and manage event requests for the Sanford Harmony Family Clubhouse on the Spectrum campus. Requires a daily on-site presence, primarily at the Clubhouse or other designated work locations as operational needs dictate, to oversee facility readiness, coordinate event logistics, provide in-person support, and ensure the successful execution of events. Collaborates with internal and external teams to facilitate timely communication about upcoming events and the needs for the event set up. Supports the effective execution of events at the Clubhouse and local events as needed in the San Diego area for the events to run efficiently, including materials and resources are provided to attendees. Coordinates with NU to assure the necessary set up and coordination for events hosted at the Clubhouse. Promotes events and opportunities at the Clubhouse with local school district and community organizations and coordinates transportation grants as requested. Maintains and updates monthly calendar for the Clubhouse. Collaborates with Contract Manager and event attendees for required Facilities Use Agreements. Collaborates with Account Executive to inform about potential partnership opportunities with Clubhouse attendees and resources that can be shared at events. Monitors queues to track open requests for Clubhouse use, assign tasks, manage priorities, and ensure timely response. Utilizes various project management tools for project management and tracking purposes, ensuring deadlines are met and resources are effectively allocated. Responds to requests via email, phone, or internal messaging; collaborates with internal teams to meet operational needs. Performs ad-hoc administrative tasks as required, such as, document processing, quality control, production assistance, support for time-sensitive or urgent items. Maintains and updates standard operating procedures (SOPs) and documentation for shared services processes to ensure consistency and compliance. Manages data entry, maintains electronic records, and supports administrative systems as needed. Generates reports and analyzes data as needed to support management, process improvement, and decision-making. Participates in assigned cross-functional projects and initiatives, leveraging operational expertise to drive successful outcomes. Builds and maintains relationships across teams to support coordination and cross-functional collaboration. Proactively identifies areas for improvement in service delivery, contributes suggestions to optimize processes, improves responses times, and increases service quality. Provides backup support when other team members are unavailable or during peak workload periods. Performs other duties as assigned. Supervisory Responsibilities: