Outreach Specialist at University of Wisconsin-Milwaukee in Milwaukee, WI

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title: Outreach Specialist Job Category: Academic Staff Employment Type: Terminal (Fixed Term) Job Profile: Outreach Specialist Job Duties: This position provides critical support to the Center for Innovative Transition, Education, and Employment's (CITEE) research and grant initiatives through project coordination, comprehensive data management, and cross-project operational support. This position will work primarily on CITEE's Wisconsin Hub for Peer Professionals (WiHPP). The role ensures workflow processes, training implementation, advances outreach activities that strengthen CITEE's partnerships across local, regional, and state-wide communities, and data integrity. The position will also provide support as required across CITEE programs and outreach activities. The individual in this role will foster effective communication, project management, training, streamline data processes, and ensure access to CITEE programs and services for diverse audiences. Additional Information: The position reports to the Outreach Program Manager. This position may be extended or made renewable depending on funding. This position is classified as remote, with periodic need to travel to UW-Milwaukee campus locations or other designated areas in Wisconsin to attend meetings or complete other tasks. Travel requirement is less than 25% of the time. Key Job Responsibilities: Training Program Coordination (60%) Direct the implementation of program policies and procedures to ensure operational consistency and compliance. Identify, promote, and maintain internal and external partnerships to promote the outreach program. Coordinate program logistics by scheduling activities and managing resources to support program delivery. Organize day-to-day activities for program staff, students, training contractors, and community volunteers to ensure smooth program execution. Identify opportunities to improve existing programs and contribute to the development of new outreach initiatives. Coordinate and work with the graduate Research Assistants (RAs) to support program alignment, goals, and objectives. Gather feedback from the peer community and suggest improvements to the training and programs. Data Integrity Management and Coordination (30%) Review, manage, and approve data inputs across project. Design, manage, and refine database inputs and data systems to support multiple research and grant initiatives. Manage end-to-end data workflows for training participant certificates, including accuracy verification, entry into central database, routing, and secure archiving while upholding rigorous data integrity standards. Ensure validity, completeness, and proper formatting of any data entered via survey platform. Maintain, and update the project's public-facing website to ensure accessibility, accuracy, and alignment with CITEE's mission. Other Activities (10%) Provide support and outreach across CITEE programs and activities as required. Manage multiple priorities, deadlines, and complete tasks effectively and efficiently with attention to detail. Complete required paperwork and reports in a timely manner. Comply with all University, partner agency, state and federal regulations, confidentiality requirements and compliance regulations. Participate in all required team meetings, including virtual and on-campus meetings, and other CITEE projects in other designated areas as assigned. Provide support to CITEE leadership and the institution as designated . College: College of Community Engagement and Professions (CCEP) Department: Center for Innovative Transition, Education & Employment (CITEE) Compensation: $55,000/ annually, with actual hiring salary based on experience related to the position. Required Qualifications: A Bachelor's degree or higher in an area related to the duties above is required