Operations Specialist, Division of Student & Industry Success - Office & Administrative Specialist, Senior (SS27006) at Minnesota State in Mankato

Job description

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated). Working Title: Operations Specialist, Division of Student & Industry Success - Office & Administrative Specialist, Senior (SS27006) Institution: Minnesota State University, Mankato Classification Title: Office & Admin Specialist Sr Bargaining Unit / Union: 206: AFSCME - Clerical and Office City: Mankato FLSA: Non Job Exempt Full Time / Part Time: Full time Employment Condition: Classified - Unlimited Salary Range: $22.62 - $32.23 Salary Range: $22.62 - $30.62 / hourly; $47,230 - $63,934 / annually Job Description The Executive Assistant provides high-level complex administrative, operational, project, communication, event, and fiscal support to the Vice President for Student & Industry Success and advances divisional priorities, strategic initiatives, student success efforts, and university operations. The demands of this fast-paced position and its intensive workload may require weekend and evening hours. This position is not eligible to telework. Minimum Qualifications Skill in desktop or website publishing sufficient to use software to design, lay out, and produce a variety of publications and perform web page layout and design services. Ability to understand written and spoken communication sufficiently to maintain complex records, files, notes, and logs and clearly explain, discuss, communicate, and present complex ideas, regulations, policies, and procedures to students, parents, staff, and senior managers. Customer service skills sufficient to effectively communicate and elicit information with tact and diplomacy and to interpret laws, regulations, standards and policies so others understand the information they are being given and serve as an expert resource for outside agencies and individuals. Skill in accounting sufficient to review, analyze and verify financial records and prepare financial summaries and reports and accounting sufficient to reconcile differences between invoices, receipts and purchase orders, and assess needs based on data and events affecting the account. Development of administrative and programmatic procedures: Ability to analyze and make recommendations to the Vice President and division for new or revised administrative and program practices and procedures for smooth and efficient office operation. Preferred Qualification Working knowledge of Minnesota State and Minnesota State University, Mankato organizational structure, leadership, policies, procedures, strategic priorities, and governance processes. Awareness of key university stakeholders and constituencies, including students, faculty, staff, administrators, industry partners, and external organizations. Ability to coordinate projects, monitor timelines and deliverables, maintain accurate records, and support strategic initiatives across diverse stakeholders. Exceptional interpersonal, organizational, problem-solving, and confidentiality skills, with the ability to exercise sound judgment and build effective working relationships with internal and external constituents. Demonstrated ability to manage complex calendars, coordinate events, support executive-level operations, and prioritize multiple competing responsibilities with minimal supervision. Experience developing and maintaining SharePoint sites, web content, intranet resources, and digital communication platforms. Experience using Microsoft Forms, Microsoft Power Automate, and other workflow automation tools to improve business processes, collect data, and support reporting needs. Experience creating dashboards, reports, and data visualizations using Power BI, Excel, and related analytics tools to support decision-making and strategic planning. Experience with graphic design, media creation, and digital content development tools (e.g., Canva, Adobe Creative Cloud products, video editing software, and related applications), as well as basic coding or scripting experience (e.g., HTML, CSS, J