Operations & Administration Manager, Haque College of Engineering and Technology at Biola University

Job description

Basic Function and Responsibility: The Operations & Administration Manager (OAM) leads the management of the Division of Technology which will develop new degree programs (BS Mechanical Engineering, BS Electrical Engineering, BS AI Engineering, Minor Aerospace Engineering, Concentration Cybersecurity, etc.), maintain new facilities (Engineering Garage & Autonomy Hanger), coordinate growth campaigns, and liaise between the Dean’s Office and Biola University’s eight schools. The OAM is responsible for administrative coordination for accreditation logistics, enrollment and marketing campaigns, procurement, grant administration, establishing internal workflows, and administrative support for the AI Lab. Essential Duties: Accreditation ● Accreditation of existing and novel programs will require periodic and ongoing administrative coordination and logistics with external organizations i.e., ABET documentation, scheduling, site visits, budgeting, etc. New standalone majors will require periodic and ongoing administrative coordination with the Provost’s Office i.e., WASC documentation, scheduling, committee scheduling, material reviews, etc. Developing new degrees, minors, and concentrations will require close coordination between the College and the Provost’s Office. Laboratories and Facilities Budgetary Oversight ● The College will expand the facilities it manages. Construction and safety certifications for the Engineering Garage & Robotics Hangar will include construction timeline coordination with the Office of Environmental Health and Safety (EHS), certification reviews, and procurement activities in coordination with University Operations and Finance. The College may assume facilities (i.e., AI Laboratoryin the future. The Biomechanics and Human Performance Laboratory is expected to increase utilization by the College as well. The OAM will work closely with the Division of Technology Lab Supervisor, the Engineering Machinist, and the SSTH Director of Lab Operations & Safety Specialist to ensure timely documentation and procurement compliance. Periodic and ongoing budgetary support for procurement above material thresholds will be required. Collaboration with university EHS, IT, and Risk, etc., is anticipated to ensure compliance with policies and procedures. Coordination support for events conference services, and enrollment marketing is anticipated. Coordinate Growth Campaigns ● Enrollment marketing and Advancement will expand partnerships with external vendors for PR and marketing. Coordination from the Dean’s Office will be essential for compliance and ongoing budgetary support. Scholarship management is also expected to increase for in-demand majors with historically low national enrollment programs. Marketing and advancement campaigns to drive enrollment will require coordination for strategic communications and tracking from conversions. Establishing and maintaining a well-documented continuous improvement process for campaigns, in partnership with the Manager of Strategic Initiatives and the Recruiter for Technology, and with internal (Biola Marketing Enrollment, Production services) and external (PR and Marketing firms) offices, will be essential. Grants Reporting ● External grants may increase as Biola expands its programs and national recognition. Administrative support for grants reporting schedules in collaboration with the Dean’s Office, and University offices such as Financial Aid and Advancement will be essential for grants compliance. New federal funding agencies require periodic and ongoing audits (e.g., faculty standing, program reporting, budget deployment), and timely coordination and data-gathering activities will be needed between the Dean’s Office, Financial Aid, and the College. College of Engineering and Tech Events ● In coordination with the Division of Technology Academic Coordinator, the OAM will coordinate and schedule a Tech chapel at the start of each Fall and Spring semester. This includes schedul